Operations Coordinator - RigUpATL

Welcome to Oakley Services, an innovative family office and holding company that buys, builds, & brands turnkey commercial and industrial services firms shaping the future of the industry in the South.

The Operations Coordinator for RigUpATL supports the daily scheduling, dispatch, and administrative functions of RigUpATL's field operations. This role ensures crews, cranes, and equipment are properly assigned, documentation is accurate, and projects move efficiently from planning to execution. The ideal candidate is detail-oriented, organized, and capable of working in a fast-paced environment to facilitate smooth project execution and customer satisfaction.

RigUpATL specializes in providing safe, efficient, and reliable lifting solutions for a wide range of industries. Our team of professionals is equipped to handle any rigging or hauling project, no matter the size or complexity. With our design and engineering services, we can also provide custom solutions tailored to the specific needs of our customers. Whether it’s heavy lifting, transport, or specialized rigging, RigUpATL is the trusted partner you can rely on for safe and efficient execution. We are a family-owned firm, which means we are a family focused team. We pride ourselves on leading with integrity, winning as a team and navigating each of our roles with a great deal of skill.

Key Responsibilities:

• Dispatch & Scheduling
• Coordinate and schedule daily deployment of cranes, rigging crews, trucks, and equipment for all project sites.
• Maintain the operations calendar, ensuring proper personnel, certifications, and equipment availability.
• Communicate schedule updates, changes, and conflicts to field teams, project managers, and clients.
• Operational Administration
• Prepare, process, and organize work orders, permits, lift plans, job packets, and required project documentation.
• Monitor work order completion for accuracy and completeness prior to billing or closeout.
• Review and approve daily timecards for accuracy, proper cost-code usage, and adherence to company policies.
• Maintain accurate records of equipment usage, inspections, certifications, maintenance schedules, and inventory levels.
• Support job cost and project tracking by updating logs and internal systems.
• Field Support & Coordination
• Coordinate personnel assignments, mobilization plans, trucking, and logistical needs.
• Track ongoing project progress and proactively assist in resolving scheduling or operational issues.
• Communicate with clients, vendors, and internal teams to ensure jobs run smoothly and expectations are aligned.
• Help ensure compliance with safety regulations, internal SOPs, and equipment-handling protocols.
• Report safety concerns or field deviations to the appropriate manager immediately.
• General Administrative Support
• Assist with daily office and operations tasks to ensure efficient workflow.
• Support leadership with ad-hoc reporting, documentation, and special projects.
• Perform other duties as needed to support overall operational efficiency.

Requirements

• 2-4 years of experience in operations coordination, dispatch or administrative support in a similar industry.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to work collaboratively within a team as well as independently.
• Proficient in Microsoft Office Suite and experience with project management tools.
• Understanding of safety and compliance regulations in the industrial sector is a plus.
• Strong problem-solving skills and ability to work under pressure to meet deadlines.
• Proactive approach to operational challenges and process improvements.
• Enthusiastic and adaptable to thrive in a dynamic work environment.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Free Food & Snacks