Contract Administrator

We are seeking a detail-oriented and organized individual to join our team as a Contract Administrator. The Contract Administrator will be responsible for managing all aspects of the contract lifecycle, from proposal creation, execution, and analysis to support organizational objectives. This role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively with various stakeholders. The ideal candidate will be proactive, collaborative, and able to work effectively in a fast-paced environment. This position offers an exciting opportunity for a detail-oriented individual with strong organizational and communication skills to contribute to the success of our organization.

Key Responsibilities

1. Contract Management: Oversee the entire contract lifecycle, from proposal creation, execution, and analysis to support organizational objectives.

2. Contract Administration: Maintain accurate and organized records of all proposals, contract documents (i.e., Purchase Orders, Statements of Work, Change Orders, etc.), and contracts, including key dates, milestones, and obligations.

3. Proposal Creation: Coordinating the proposal development process, including gathering requirements, preparing proposal documents, and liaising with internal teams and subject matter experts. Reviewing request for proposal (RFP) documents and developing compliant and competitive proposals. Ensuring proposals are submitted on time and in accordance with customer requirements.

4. Contract Negotiation: Collaborate with internal stakeholders to facilitate the negotiation of favorable terms and conditions for contracts, while not being the primary negotiator.

5. Stakeholder Communication: Serving as the primary point of contact for contract and proposal-related inquiries from internal and external stakeholders. Facilitating communication and collaboration between cross-functional teams, including sales, legal, finance, and operations. Providing guidance and support to stakeholders on contract and proposal-related matters.

6. Relationship Management: Build and maintain strong relationships with internal teams, external partners, and legal counsel. Serve as the primary point of contact for contract-related inquiries and facilitate effective communication between parties.

Qualifications

· Must be authorized to work in US without sponsorship.

· Associate or bachelor’s degree in related field or proven experience working in contract administration, proposal management, legal compliance, or a related field.

· Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.

· High level of attention to detail and accuracy, with the ability to manage multiple tasks simultaneously.

· Proficiency in contract management software and Microsoft Office Suite.

· Ability to work independently with minimal supervision and collaborate effectively in a team environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, climb stairs, sit and use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must be able to lift up to 10 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The noise level may increase in certain areas of the Company locations.

About Osmose:

Osmose is the market-leading provider of critical resiliency, assessment, and restoration services for electric transmission, distribution, and telecommunications companies.

Benefits:

Come grow with us! Full-time employees enjoy a comprehensive benefits package that includes:

• Medical Insurance and Health Savings Account with company contribution

• Dental, Vision, Life Insurance, STD, LTD, Critical Illness Plan and more!

• 401(k) with excellent company match

• Paid time off (vacation, sick, floating holidays)

Osmose is an Equal Opportunity employer. EOE M/F/Disabled/Vet

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