Administrative Clerk

Job Title: Administrative Clerk
Location: Pooler, GA

Type: Contract
Compensation: $17-20.27
Contractor Work Model: Onsite

SUMMARY

A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety of administrative tasks, enabling the EA to focus on strategic priorities. The ability to work under pressure with short deadlines is needed. Communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage office supplies by monitoring inventory, placing orders, and coordinating equipment maintenance.
• Prepare coffee and stock conference rooms with the items specified on the visitor forms to ensure all customers’ needs are met.
• Order and serve catered lunches for working meetings as requested.
• Plan and organize meetings by preparing agendas, reserving, and setting up facilities.
• Set up meeting facilities and ensure they are ready for use.
• Compose and draft professional emails, memos, and other communications.
• Respond to general inquiries and direct them to the appropriate person or department.
• Organize and maintain file systems for easy retrieval of correspondence records.
• Welcome scheduled visitors and direct them to the appropriate area or person.
• Arrange and manage travel schedules and reservations for team members as needed.
• Provide administrative support to other departments when time permits and needs arise.
• Perform other duties as assigned to ensure smooth office operations.

KNOWLEDGE, SKILLS & EDUCATION

The knowledge, skills, and education requirements for an administrative assistant focus on ensuring they can manage office tasks effectively while maintaining professionalism and efficiency.
Office Procedures : Familiarity with general office practices, including filing, scheduling, and correspondence handling.
Computer Software : Proficiency with office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint).
Recordkeeping : Understanding of systems for maintaining and organizing physical and digital records.
Customer Service Principles : Basic knowledge of managing inquiries and providing support to clients, visitors, or team members.
Travel Coordination : Familiarity with arranging travel schedules, accommodations, and itineraries.
Communication : Excellent verbal and written communication skills to interact with customers and team members professionally. Ability to draft correspondence and prepare reports or presentations.
Organization & Time Management : Strong organizational skills to manage multiple tasks, prioritize work, and meet deadlines. Attention to detail to ensure accuracy in all duties.
Problem-Solving : Ability to troubleshoot minor issues and find solutions independently.
Technical Proficiency : Adept at using office equipment such as printers, scanners, and video conferencing tools. Ability to learn and adapt to new software or office systems quickly.
Teamwork & Flexibility : A collaborative mindset to support various departments and adapt to changing priorities.
High School Diploma or Equivalent . Post-Secondary Education (Preferred): An associate degree or coursework in business administration, office management, or a related field can be beneficial.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M1

Ref: #223-Eng Orlando