Administrative Assistant
- Provide administrative support to senior leadership and the team
- Manage calendars, coordinate meetings, and prepare agendas, minutes, and follow-up actions
- Arrange travel, lodging, and expense reports using GSA rate guidelines
- Maintain organized digital and physical filing systems for contracts, regulatory documents, and internal communications
- Support onboarding and scheduling for new hires, contractors, and vendors
- Assist with scheduling and logistics for internal meetings, investor visits, and offsite events
- Interface with facilities vendors and ensure office supplies and equipment are maintained
- Track project timelines and deadlines; support basic project coordination tasks
- Handle confidential information with discretion
- Support basic bookkeeping and A/P
- QuickBooks
- 4+ years of administrative or executive assistant experience
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
- Comfortable learning new systems and digital tools
- Professional, courteous, and adaptable under pressure
- Experience in a startup, research, or healthcare/medical device setting
- Familiarity with travel booking platforms and GSA per diem standards
- Exposure to project management tools (e.g., Asana, Notion, Trello)
- Experience supporting scientific or engineering teams is a plus
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