Executive Assistant

The Executive Assistant role provides high-level administrative, operational, and event support to executive leadership while ensuring smooth day-to-day office operations. This role is responsible for supporting leadership, coordinating internal events, managing key operational processes, supporting key initiatives, enhancing in-office culture, and serving as a reliable point of contact across the organization. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, people-focused environment.

Key Responsibilities:

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel for executives or department heads.

• Prepare and edit reports, memos, emails, presentations, and other communications.

• Handle incoming and outgoing correspondence, calls, and inquiries.

• Maintain filing systems (digital and physical) for records, contracts, and documentation.

• Support onboarding and offboarding processes for new hires and departing employees.

Office Management

• Oversee the day-to-day operations of the office, including cleanliness, functionality, and supplies.

• Serve as liaison with IT, facilities, property management, and other service providers.

• Track and order office and breakroom supplies, managing vendor relationships and purchasing.

• Monitor and maintain office equipment, coordinating repairs or upgrades as needed.

• Plan and coordinate in-office events, staff meetings, and team-building activities.

Event Coordination

• Plan and execute internal events such as leadership meetings, team gatherings, trainings, and celebrations.

• Coordinate logistics including space setup, catering, materials, and technology needs.

• Manage event calendars and budgets, ensuring smooth execution and timely communication to key stakeholders.

Communication & Culture Support

• Serve as an approachable in-office resource for employees and leadership.

• Assist with internal communications, announcements, and culture-building activities.

• Help maintain an organized, professional, and positive workplace environment aligned with company values.

• Help implement internal communication systems and process improvements to support team productivity.

Skills & Qualifications:

• 5+ years of administrative or office management experience preferred.

• Service-oriented mindset with ability to proactively anticipate leadership needs

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other business software.

• Highly organized, detail-oriented, and able to manage multiple priorities with discretion and professionalism.

• Positive attitude with strong communication and interpersonal skills.

• Self-starter with the ability to work independently and as part of a team.