Deputy Clerk II
- Provides effective customer service by phone or in person, explains policies and procedures, reviews and accepts legal documents submitted by the public, collects and processes fees, and answers inquiries from attorneys, plaintiffs, and defendants regarding schedules of hearings, motions, trials, and other relevant matters.
- Checks and reviews incoming and outgoing documents for completeness and accuracy of information and processes documents for filing.
- Performs data entry in specialized program applications, scans, indexes, and records court case information and/or legal documents, audits and reviews data for accuracy, and maintains accurate records and filing systems.
- Responds to court orders, deeds, citations, and other relevant documents regarding the court system, files court records in accordance with court procedures and assists in an assigned records room.
- Drafts court memorandums, appropriate notices, and other legal documents for Clerk of Superior Court approval and signature, and signs documents as Deputy Clerk of the Court.
- Performs a variety of court calendar functions, schedules dates and times for hearings, motions, and trials, communicates instructions regarding paperwork and court appearance/process, records case numbers in court date/time logbook, prepares calendar for publication, and reviews weekly court calendar to ensure accuracy.
- Disseminates information and legal documents to attorneys and other involved parties, retrieves and returns original legal documents for use in the courtroom, and processes disposed cases for archiving.
- Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software, and operates general office or other equipment to complete essential functions.
- Communicates with supervisor, other employees, attorneys, judges, the public, and other individuals to coordinate work activities, review status of work, exchange information, or resolve problems.
- Performs other duties as assigned.
- High School Diploma or GED, andÂ
- At least one (1) year of general administrative experience in the areas of business or public administration, criminal justice, law, or related area; or
- Any equivalent combination of experience and training.
- May be required to possess and maintain a valid Georgia driver's license according to assignment.
- May be required to obtain Notary Public Certification issued by the Clerk of Superior Court (within county of residence) and affirmation as a sworn Deputy Clerk of the Court.
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