Executive Admin

Job Title: Executive Administrative Assistant – IT Operations

The Opportunity We are looking for more than just an assistant; we are looking for a strategic partner to our IT Executive Management team. In this role, you will be the quiet force behind the scenes, ensuring that our leadership team operates at peak efficiency. You will be the gatekeeper, the planner, and the problem solver who knows what needs to happen before anyone else even asks.

If you thrive in a global environment where high-level decisions are made daily, and you possess the discretion to handle sensitive information with ease, this is your chance to sit at the intersection of technology and business strategy.

What You’ll Be Doing

• The Strategic Gatekeeper: You will conserve the Executives' time by reading, researching, and routing correspondence. You aren't just filling a calendar; you are optimizing their day to ensure they focus on high-priority goals.

• Global Logistics: You will coordinate complex itineraries and travel arrangements for Executives and international visitors, ensuring every trip is seamless from departure to expense reimbursement.

• The "Vault": You will be privy to sensitive corporate information. Your ability to maintain absolute confidentiality and handle complex issues with a professional demeanor is paramount.

• Event Orchestration: From internal department summits to VIP visits, you will handle event planning from inception to budget preparation.

• Operational Hub: You will serve as the central information source for the department, ensuring projects are administered correctly and administrative workflows (reporting, presentations, material requests) run smoothly.

What We’re Looking For

• Experience: 3+ years of administrative experience where you demonstrated a mastery of procedure, process, and systems.

• Education: Associate’s Degree (Business Administration, Communications, or International Business focus preferred).

• Anticipation: The ability to not just react to requests, but to anticipate needs days in advance.

• Tech Savvy: You are highly proficient in MS Office and comfortable adapting to new office gadgets and software applications.

• Communication: Your verbal and written skills are impeccable, capable of maintaining professional relationships with high-level internal and external contacts.

Are you ready to support the leadership that drives our technology forward? Apply today.

salary: $18 - $23 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

Responsibilities
- Ensures accuracy, and often confidentiality in responding to complex and sensitive issues on behalf of Executives in a timely manner, and with a professional demeanor.
- Conserves Executive’s time by reading, researching, and routing correspondence, collecting, analyzing information; and initiating telecommunications.
- Maintains Executives business calendar and corporate expenses by planning and scheduling meetings, conferences, and teleconferences.
- Coordinates travel arrangements and itineraries for Executive and visitors and manages timely expense reimbursement.
- Ensures that department-related tasks are coordinated by serving as point person, information source and/or project administrator.
- Performs all administrative functions in accordance with company procedures and regulations (material requests, administering conference & function bookings, etc.)
- If needed, produces information by transcribing, formatting, inputting, editing, retrieving, copying, etc. Prepares reports as needed.

Skills

• Admin

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.