People & Culture Assistant

Portfolio Business : Corporate

J.M. Huber Corporation is one of the largest privately held, family-owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.

Position Summary

We’re looking for a motivated and detail-oriented entry-level HR professional to join our People and Culture team. This role is a great opportunity for a recent graduate who’s eager to build a career in HR and gain hands-on experience across key areas such as recruiting, onboarding, employee relations, and HR administration.

The role is designed to expose the winning candidate to the full breadth of the People & Culture (P&C) functions with an eye towards career growth and development over time.  In support of the Chief People & Culture Officer, this individual will act as an extension of that leader and her leadership team, actively engaged in strategic planning and key projects.

Principal Duties & Responsibilities

HR Responsibilities:

• Support the HR team with day-to-day operations and administrative tasks
• Assist with HR reporting, data entry, and updating employee information in HR systems
• Support employee engagement initiatives and internal communications
• Contribute to process improvement and team projects assigned
• Help coordinate employee engagement activities and internal communications
• Provide general administrative support to the P&C team
• Managing and supporting other special projects as needed

Calendar Management:

• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Keeps the CPO aware of upcoming commitments and responsibilities including travel logistics and key business calendar appointments

Meeting Coordination:

• Ensure final materials for each board meeting is organized or downloaded
• Schedule’s meetings to accomplish required outcomes with the right audience/attendees. Identifies whether meetings are for final decision, initial input, for review only, etc.
• Schedules and plans with CPO’s direct reports (one-on-one’s)
• Provide proactive management and coordination with HMC and their EAs to ensure required documents/presentations are submitted timely

Travel & Financial Management:

• Manages all travel arrangements and logistics, staying well ahead of travel dates to manage business costs effectively and efficiently
• Rapidly submits expense reports for processing/reimbursement of all expenses
• Oversees CPO financial expenditures including travel, holiday gifts, etc.

Education, Specialized/Technical Knowledge, or Required Skills

Required:

• Bachelor’s degree in business administration, Human Resources Management or related field of study preferred
• Exceptional communication skills with the ability to speak and write in a succinct and positive manner, creating a good image of the company and the executives that are represented
• Superb professionalism - represent the CPO’s office with respect and credibility; ability to interact with board, family members and external stakeholders with “subtle” influence
• Willingness to Learn - familiar with the company mission, vision and values and stays abreast of current events and industry trends to help prioritize the BOM (business operating model)
• Savvy with technology - competent to leverage technologies to support efficiencies of work. Proficiency with Microsoft Office Suite including PowerPoint, ability to design and edit presentations and materials. Strong, complex Outlook calendar management skills
• Excellent judgment, able to manage confidential information, courage to prioritize
• Superior organizational skills - ability to think critically, plan, and multi-task in a fast-paced environment
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Agile - capable of adapting to changing needs of the CPO and other stakeholder’s requests
• Confidence with the ability to bring forward well-though out ideas - recognizing powerful impacts of different perspectives and views within the organization
• Able to maintain a high level of integrity and discretion in handling confidential information
• Some travel may be required

Our employees are our strongest asset, and their safety, health, and well-being is our highest priority. We respect the individual by providing opportunities for professional and personal development. Our Principles drive us to create an inclusive workplace where employees share core values, show dignity and respect toward others, and work hard to achieve their best performance.

J.M. Huber Corporation is an EEO employer. Pre-employment drug screening is required