Administrative Assistant

I.K. Hofmann USA is seeking a detail-oriented and organized Administrative Assistant to join our team. We are part of an international staffing and HR services firm with 39 offices across 17 countries, offering tailored solutions to clients in logistics, automotive, aviation, and more. Our team values collaboration, precision, and excellent service—and we’re looking for someone who shares those values.

 Adminstrative Assistant, you will play a key role in supporting daily office operations, ensuring smooth processes, and providing exceptional service to both internal teams and external clients. 

Job Description

• Provide administrative support to managers and team members, including scheduling, filing, and correspondence.

• Ensure accurate and timely data entry into company systems.

• Assist with preparing reports, maintaining records, and organizing documentation.

• Manage incoming calls, emails, and office communications in a professional manner.

• Support coordination of meetings, travel arrangements, and office events.

• Ensure invoices, forms, and documents are processed accurately and on time.

• Assist with client communication while maintaining high customer service standards.

• Contribute to maintaining positive relationships with vendors, clients, and colleague

.

Essential functions:

• Must be able to remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access invoices, office machinery, etc.
• Constantly operating a computer and other office productivity machinery such as a computer, calculator, copier, and printer.
• Excellent communication skills, both verbal and written. Must be able to exchange accurate information in this situation.
• Work effectively via phone, fax, e-mail. Good planning and organization skills; ability to multitask and be a self-starter

Work Environment:

• Office Setting - Working with others
• Occasionally work in extremely bright or dim lighting conditions.

Requirements:

• Education: GED/High School desired Experience
• Solid knowledge of domestic and international geography including countries, major cities and ocean ports along with basic knowledge of U.S. Regulatory Laws
• 1 year of Freight Forward experience

• Previous administrative or office support experience strongly desired.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong organizational skills and ability to prioritize multiple tasks.

• Customer service-oriented mindset with a professional demeanor.

Shift hours & Payrate:

Monday to Friday 8am to 5pm

Payrate $20 an hour

Benefits:

• Medical, Dental & Vision
• Prescription Drug Discounts
• Short-Term Disability, Accident, Critical Illness, and Life Insurance Package
• 401k/ Roth 
• Referral Program that offers $50 to both you and your referral after they work 80 hours 

About Us: I.K. Hofmann USA offers staffing & HR services in sectors like light industrial, automotive, aviation, logistics & professional. As an ISO 9001 certified firm, we prioritize service quality and deeply care for our employees. Founded in Germany, our parent company I.K. Hofmann GmbH, is a woman-owned business with branches across Austria, Czech Republic, Germany, Italy, Slovakia, Hungary and the US. We are proud to be an equal opportunity employer and celebrate our employees; differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Veteran status, or any other protected classes. Our differences make us thrive! Must be eligible to work in the United States for any company without sponsorship.

By entering my mobile number and by submitting this application, I give my express written consent and agreement to receive text messages from, or on behalf of, I.K. Hofmann USA, Inc. at the mobile telephone number provided for employment or potential employment-related communications, notices, and updates, including via an automatic telephone dialing system. I further understand that my consent is not required. Standard message and data rates may apply. To opt-out of text messaging, reply STOP any time. For California residents, please see our Employee and Applicant Notice at Collection and Privacy Policy for additional California specific information here.

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Apply today at [email protected]