Accounts Payable Associate

• Good Decision-Making: “I make thoughtful decisions in alignment with my school’s and organization’s values.”
• Peer Accountability: “I hold all Big KIPPsters accountable to our schools’ and organization’s values, standards, and expectations.”
• Excellence Always: “I do all aspects of my work with excellence - the big and the little things, the parts being monitored as well as those not monitored.”
• Communication is Key: “I communicate with both honesty and love. How I communicate nurtures courage, belonging, partnership, and progress toward our promise to KIPPsters and families.”
• Scholars Over Everything: “I put our scholars first, 100% of the time, without fail. I quickly resolve any and all adult-centered concerns and qualms to reserve my individual and our collective time and attention for our KIPPsters.”
• Walk Trumps Talk: “I chose this social justice career. And so, I behave in alignment with my choice. My behaviors match our promise to our scholars and families.”
• “Us” Only: “I belong to every member of our organization, and every member of our organization belongs to me. I choose unity always - in both the good times and hard times.”

• Execute the end-to-end accounts payable process, ensuring timely and accurate processing of invoices.
• Process invoices within the designated accounts payable platform (e.g., Ramp), including: Reviewing invoices for accuracy and completeness, Identifying duplicates or discrepancies, Matching invoices to appropriate budgets and approval workflows, Ensuring invoices align with accounting periods
• Follow up with vendors and internal stakeholders to resolve discrepancies or missing information.
• Troubleshoot payment batch issues and system integrations between platforms (e.g., Ramp and the general ledger).
• Monitor invoice workflows and support timely approvals and payments.

• Manage user provisioning and account access for accounts payable and credit card platforms.
• Provide training and guidance to staff on accounts payable processes and systems.
• Serve as a primary support contact for the accounts payable platform, escalating issues as needed.
• Provide responsive, high-quality customer service to school-based and regional staff.
• Monitor dashboard data and proactively follow up to ensure invoices are processed in a timely manner.

• Bachelor’s degree or equivalent relevant experience.
• At least 1 year of experience in accounts payable, finance, or a related field.
• Strong organizational skills and attention to detail.
• Strong communication skills, including the ability to explain processes clearly to non-finance stakeholders.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to build productive working relationships across teams.
• Proficiency in Microsoft Excel and familiarity with financial systems or invoice platforms.

• Experience working in a nonprofit, school system, or mission-driven organization.
• Experience with Ramp or similar accounts payable and expense management systems.
• Experience training or supporting users on financial systems or processes.

• 20 days of Paid Time Off, in addition to identified holidays
• Comprehensive health insurance (medical and dental), life insurance and optional short and long term disability
• Counseling and Telehealth Options
• Paid Parental Leave
• Participation in Georgia retirement plan and an optional 403(b) retirement plan.

• This role requires schedule flexibility; work hours vary based on campus needs and may include evenings and occasional weekends.
• This position has hybrid flexibility but does require regular presence on campus and in schools and in required meetings around the region; Must be based in Atlanta
• This position requires routine physical activity associated with normal office environments.
• This position may require the ability to lift and carry objects weighing up to 25 pounds.
• Ability to engage in school-based activities requiring standing, walking, and mobility

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities. Duties may be adjusted based on school and organizational needs.