Event Marketing Specialist II

Event Marketing Specialist II in GAC Savannah

 

$5,000 Sign-On Bonus Eligible.

Unique Skills:

Logistics & Coordination Skills

• Multi-venue orchestration: Ability to coordinate moving parts across multiple sites (e.g., hotel, convention center, aircraft display).

• Vendor relationship building: Developing quick rapport with suppliers to secure priority service or better terms.

• Onsite troubleshooting agility: Staying calm and creative when unexpected issues arise (e.g., weather, technical failures, last-minute schedule changes).

Client & Guest Experience Skills

• White-glove hospitality: Delivering service that feels personalized and exclusive for VIP clients.

• Guest flow mapping: Designing the physical and timing flow of attendees to maximize engagement and comfort.

• Subtle brand integration: Ensuring every detail (menus, décor, wayfinding) reflects brand aesthetics without being overt.

Technical & Creative Skills

• Event tech fluency: Comfortable with event registration platforms, virtual/hybrid event tools, and live streaming setups.

• Spatial design awareness: Understanding how room layouts, lighting, and acoustics impact attendee experience.

• Visual presentation prep: Creating compelling visual boards or diagrams for stakeholders and vendors.

Analytical & Organizational Skills

• Data-informed planning: Using attendee feedback, past event analytics, or ROI metrics to refine future events.

• Budget micro-management: Tracking expenses that can balloon if left unchecked.

• Timeline discipline: Anticipating dependencies so deadlines are met without last-minute scrambles.

Soft Skills & Professional Presence

• Polished communication: Professional written and verbal tone that builds confidence with executives and clients.

• Cross-team diplomacy: Navigating between sales, marketing, operations, and vendors to align priorities.

• Anticipatory mindset: Noticing and solving issues before they become visible to guests or leadership.

 

Education and Experience Requirements

Bachelor's Degree related field required or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job. 2 years experience in aviation, marketing, public relations, customer service.

Position Purpose :

Responsible for overall coordination of various corporate, customer and employee events as assigned by Senior Manager, Event Marketing and/or Manager, Event Marketing

Job Description

Principle Duties and Responsibilities:

Essential Functions:

1. Plan, execute and evaluate Marketing events which may include multi-day conferences, air shows, galas, major sporting/hospitality events, multi-day employee offsite meetings, road shows, internal meetings, luncheons and employee/family events. .
2. Negotiate and manage venue contracts relevant to meeting space, food and beverage, sleeping room rates and ground transportation.
3. Monitor costs to assure budgets are maintained, process invoices, compile budget recaps and make budget recommendations.
4. Distribute internal and external correspondence and communication relative to meeting/event logistics. .
5. Provide feedback on event success, customers perceptions and satisfaction levels upon the completion of an event. .
6. Promote and maintain a positive rapport between customers, other Gulfstream employees and service suppliers to enhance internal and external customer satisfaction during events.

Additional Functions:

1. Must be flexible with scheduling and mandatory overtime requirements. .
2. Able to manage multiple projects in a fast-paced environment. .
3. Coordinate various responsibilities associated with Company Store and Promotional Merchandise. .

Perform other duties as assigned.

Additional Information

Requisition Number: 227901

Category: Marketing

Percentage of Travel: Up to 50%

Shift: First

Employment Type: Full-time

Posting End Date: 08/26/2025

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.

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