Permitting Coordinator

Job Description

Job Description

ESSENTIAL JOB FUNCTIONS

• Maintains permitting section of the overall project tracker for all workflow related to permitting, including
but not limited to submissions, rejections, resubmittals, and feedback from JHA (Jurisdiction Having
Authority).
• Ensures proper research on permitting requirements is done prior to any fielding, design, PLA or
package development – creating a first time yield permit package
• Coordinates with drafting/design team on permit delivery, redlines back from JHA, and shares relevant
communications from JHA
• Manages JHA relationships through regular communication with JHA and project manager. Including
but not limited to research on requirements for permit applications.
• Ensures permit applications are filled out correctly prior to submittal.
• Works closely with internal construction and finance teams to coordinate payment of permitting fees.
• Drives profitability by continually communicating with project managers and construction to coordinate
project execution as it pertains to permitting.
• Stays current with JHA scope changes and communicates these changes (or trends toward a change)
to the project manager and client (where appropriate).
• Assists project manager with creating change orders that are driven by a change in JHA requirements.
• Keeps permitting tracker(s) current up to the hour with appropriate statuses. Entering all permit
instances for the project in Site Tracker and update statuses regularly
• Adheres to the timelines for permit submittal, approval, and closeout as well as ensures that permit
expiration dates are entered into the permit tracker for all permits on projects where the permit closeout
function is in the engineering scope.
• Collaborates with project manager to overcome obstacles that prevent timely permit submission and
timely approval.
• Attends client meetings with project manager or billing teams as needed.
• Assists construction team on turnkey projects with scheduling of JHA inspectors, flaggers, and other
ancillary requests related to JHAs as needed
• Submits timesheets daily with the appropriate time coded to the project, aspect, and task.
• Performs other duties as assigned by Permitting Manager and/or Sr. Director

SKILLS AND ABILITIES

Builds strong relationships with JHAs, clients, contractors, construction workers and internal team.
• Excels at organization, time-management, problem-solving, communication, and attention to detail.
• Sense of urgency and ability to prioritize multiple items that have are extremely important.
• Good organizational skills with the ability to plan, coordinate, and track project development.
• Strong work ethic, leads by example, and does what it takes to get the job done.
• Proficient in Microsoft Office Suite and with various other software programs.
• Ability to communicate professionally at all times, with clarity at the frequencies required by
management and customers.
• Work independently with minimal supervision.

MINIMUM REQUIREMENTS

Must be 18 or older.
• Able to work with minimal supervision and complete tasks assigned in a timely manner.
• Ability to multi-task and track many submittals and applications at the same time
• Valid driver’s license and excellent driving record.
• Must be able to pass pre-employment drug test and background check.
• High school diploma or GED

PREFERRED REQUIREMENTS

• Bi-lingual (Spanish/English)
• Bachelor’s degree in management, business administration, or a related degree
• Minimum two years of experience in telecommunication, with direct experience as a permit coordinator