Staff Accountant

Full-time

Description

The Staff Accountant is responsible for executing full-cycle accounting tasks including general ledger maintenance, financial reporting, and transactional processing to include accounts payable and receivable. This role ensures accurate and timely recording of financial activity, supports internal and external reporting, and upholds compliance with U.S. GAAP and internal controls.

Principal Accountabilities:

1. General Ledger (GL)

• Assists with fiscal period close processes to ensure timely and accurate financial reporting.
• Reconciles and balances general ledger accounts in accordance with GAAP.
• Researches and resolves account discrepancies through detailed analysis and collaboration with relevant internal departments.
• Prepares supporting schedules and documentation for internal controls and financial audits.
• Provides excellent customer service and support.

2. Supports Accounts Receivable/Revenue Recognition functions to include:

• Executes monthly and quarterly billing processes: billing help tickets, invoice re-runs, billing corrections.
• Posts Accounts Receivable invoice payments to client invoices, ensuring proper allocation and reconciliation.
• Processes billing correction forms, revenue split forms and client transfer forms for all branches.
• Prepares and processes bank deposits received at National office utilizing RDC equipment to ensure timely and accurate posting of receivables.
• Creates, inputs, and posts adjusting journal entries.
• Conducts billing audits, reconciliations, and filing documents in Document Management System.
• Supports billing tasks within Prophix, a financial reporting platform.

3. Supports Accounts Payable/Expense Recognition functions to include:

• Reviews approved expenses for proper GL coding and posts invoices into appropriate GL accounts and profit centers; prints and mails checks to vendors; and maintains paid invoice files online.
• Monitors the AP inbox and Finance Help Inbox, ensuring all payables and inquiries are processed in a timely manner.
• Collaborates with Branch staff and Vendors regarding all questions or billing inquiries, ensuring effective resolution in a timely manner.
• Processes weekly ACH batches through banking system.
• Reconciles main operating account daily and prepares month-end bank reconciliation.
• Performs accounting review of submitted expense reports before payment.
• Processes journal entries for review and approval by Finance Manager.
• Handles correspondence, filing and other administrative duties.

4. General

• Approaches work, interactions, and relationships in a manner consistent with the Company’s Core Values.
• Maintains the highest Compliance standards by adhering to the company's Human Resources guidelines, Compliance policies and procedures, professional designation standards, and industry's regulatory standards to mitigate risk to the company.
• Performs all other accounting-related duties as assigned or directed by management to support the finance team and organizational goals.

Requirements

• Desire to serve others with excellence
• Proficiency in Accounts Receivable, Accounts Payable and General Ledger knowledge
• Strong written and verbal communication and interpersonal skills
• Personal integrity and ability to discreetly handle confidential data
• High level of accuracy and attention to detail
• Strong analytical and problem-solving skills
• Strong organizational skills and systems acumen
• Ability to make independent judgments
• Proficiency in Microsoft Office with a high level of expertise in MS Excel.

Education, Experience & Skills:

• Bachelor’s degree in Accounting, Finance, or related field required
• One to three (1-3) years’ accounting experience, including automated general ledger experience highly preferred.