Contract Administrator

Job Description

Job Description

Summary

The Contract Administrator will coordinate and administer billings and subcontractor payables, along with the processing of contracts for assigned projects within the company. Administration will begin at project award and continue to the closeout of the assigned project(s).

Essential Duties and Responsibilities:

• Review & prepare owner contracts for signatures
• Prepare, issue, and collect subcontractor contracts
• Create contact list in ProCore or Heavy Job
• Review and support project setup and termination in Heavy Job, Procore, Viewpoint, and Teams
• Subcontracts receive the scope of work from the PM, incorporate into a template for the project, and send off to the Subcontractors for execution. Track with weekly emails at a minimum until the Subcontract is received executed by the Subcontractor.
• Follow up with subcontracts to make sure they are signed and returned. Once countersigned, upload to ProCore or Heavy Job
• Upload Owner Contract and bid documents with specifications to ProCore (bid plans, addendums, special provisions, etc.)
• Prepares and request contract supporting documents (P&P bonds and insurance)
• Request notice of commencement around start of job
• File hard copy of contract when executed version is returned from owner

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

• 3+ years of experience in construction administration
• Proficient knowledge of the computer, including Microsoft Word and Excel
• Experience with Heavy Job, ProCore, and Viewpoint Construction Management Software

Performance Standards

• Team Orientation: Communicate in an open, honest, and respectful manner
• High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments
• Ownership Mentality: Assumes responsibility and makes decisions within own level of authority; seeks approval when appropriate
• Good Judgment: Knows when to stand tough and when to be flexible. Sees the big picture and the ramifications of actions
• Versatility: Is open to change. Adjusts positively to changing work priorities and business conditions

Physical Requirements

• Sit, stand and walk continuously throughout the scheduled workday
• Stand, reach, drive and use fine motor skills frequently throughout the day
• Occasionally bend, kneel, squat and climb throughout the workday
• Must work in a manner that will not jeopardize the health and safety of him/herself or others

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills

• Must be able to read and comprehend English

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

All applicants must be willing to submit to a pre-employment drug test, background check, and motor vehicle recordcheck.

**Equal opportunity employer, including veterans, and individuals with disabilities**