Event Planner

Posting Number

S15162P

Working Title

Event Planner

Department

Law School-General

About The University Of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university

. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part Time

Full Time

Additional Schedule Information

• Monday – Friday, 8AM to 5PM
• Periodic work on evenings and weekends for events

Advertised Salary

$55,000 - $60,000, Commensurate with Experience

Posting Date

05/15/2026

Open Until Filled

Yes

Proposed Starting Date

06/15/2026

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( [email protected] ).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title

Event Planner II

FLSA

Exempt

FTE

1.0

Minimum Qualifications

Bachelor’s degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

• 1 year of professional event planning experience
• UGA event experience a plus

Position Summary

The Event Planner performs professional duties in planning, developing, coordinating, implementing, and managing events at the School of Law. This position will coordinate the event logistics necessary to plan and execute conferences, meetings, meals, receptions, and various types of special events for the Law School. This role will collaborate with various School of Law departments, including working with the Law School Admissions and Student Affairs departments on events.

This position will involve periodic work on evenings and weekends. The position also includes day trips/travel within the state of Georgia up to five times per year.

Knowledge, Skills, Abilities And/or Competencies:

• Strong organizational skills and ability to multi-task and prioritize
• Positive attitude and ability to be self-motivated
• Strong written and verbal communication and interpersonal skills
• Ability to collaborate well with internal and external clients
• Problem-solving skills
• Self-managed, adaptable, and flexible

Physical Demands

• Physical stamina for events including standing, bending, and walking for over four hours.
• Frequently ascend/descend stairs.
• Lift up to 40 pounds intermittently.
• Push and pull up to 40 pounds intermittently.
• Driving as needed to perform job duties.

Is driving a responsibility of this position?:

Yes

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

No

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):

Yes

Credit And P-Card Policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities

Event Planning

• Plan, implement, and coordinate events within the School of Law upon request with priority given to events originating within the Dean’s Office, involving the judiciary, admissions, and student affairs.
• Assist with event budget preparation and monitoring budgets to meet program needs; document expenditures, and submit necessary paperwork to the Law School budget office.
• Interfaces with Law School colleagues to help execute their event vision, and oversees the implementation.
• Conduct pre-event meetings with departmental event contacts and recommend appropriate options based on the scope and specifications of the event.
• Liaises with catering vendors, staging staff, and other parties participating in producing the event.
• Reserves rooms and facilities, is responsible for obtaining food and beverage, and schedules appropriate work order requests in relation to the event needs; coordinates and supervises staff and volunteers; provides information and direction as needed; processes participant registrations/RSVPs.
• Prioritize job tasks and complete them within the specified time frame.
• Maintain and report on the timeline and action items
• Maintains the inventory of event supplies, equipment, and materials in support of Law programs.

Percentage Of Time

Duties/Responsibilities

Event Execution

• Work independently and be responsible for overseeing events in progress at designated locations. Includes set up and take down and may include weekends and evenings.
• Acts as a primary day-of-event representative before, during, and after the event.
• Ensure all parties are aware of the arrival, departure, or event progressions of guests and vendors involved in the success of the event.
• Perform necessary manual labor and skilled tasks that may necessitate the use of lifting heavy objects, stooping, and bending.
• Mitigate problems as they arise with minimal disruption.

Duties/Responsibilities

Event Closeout

• Create and maintain accurate and up to date business and event records and reports of activities.
• Recap event to identify improvement areas. Make notes of the number of guests attending event, food and drinks needed, etc., to ensure success for event in the future.
• Pay vendors, speakers, and other bills and provide budget reconciliation within 30 days of the event.

Percentage Of Time

Duties/Responsibilities

Perform other related responsibilities as needed.

Percentage Of Time

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

UGA School of Law Budget Office

Recruitment Contact Email

***email_hidden***