Accounts Receivable Specialist

Job Description

Job Description

The Organization

Established in 1938, Decatur Housing (DH) has evolved from its origins in traditional affordable housing to become a dynamic leader in community development. Today, we are reimagining what housing means—focusing on attainable living options that support economic diversity and strengthen the social fabric of Decatur.

Our mission is centered on expanding access to high-quality, modern, and safe housing that meets the needs of a modern, thriving city. From first responders and educators to young professionals and long-time residents, we are committed to ensuring that those who contribute to our community can also call it home.

Our approach prioritizes long-term opportunity, choice, and upward mobility. By working collaboratively with local partners, the City of Decatur, and regional stakeholders, we are expanding access to housing that supports economic development, neighborhood revitalization, and a strong sense of place.

Through rental and homeownership initiatives, we aim to build more than just housing—we are shaping modern communities where people can put down roots, pursue opportunities, and enjoy a high standard of living at a reasonable cost.

Decatur Housing remains committed to meeting the changing needs of our city, supporting residents at every stage of life, and driving innovation in housing for a brighter, more connected future.

Position Summary

The Accounts Receivable Specialist plays a critical role in ensuring the accuracy, integrity, and timeliness of DHA’s receivables and accounting records across multiple revenue streams, including tenant rents, developer fees, grants, and housing program billings. This position supports fiscal compliance, operational efficiency, and financial reporting for DHA and its affiliated entities.

The ideal candidate will be meticulous and analytical, yet also adaptable and solutions-driven — able to thrive in a fast-paced, entrepreneurial environment while collaborating across departments to support both day-to-day receivables and DHA’s broader housing development mission.

Key Responsibilities

Invoicing & Billings

• Generate and distribute invoices/statements to Initial Housing Authorities for Portability clients or to HCV participants under repayment agreements.
• Ensure invoices are accurate and distributed promptly to facilitate timely payments.
• Support invoicing related to developer fees, rents, and other receivables.

Payment Tracking & Collections

• Monitor and record incoming payments across all receivable streams.
• Maintain accurate aging schedules and identify overdue accounts.
• Collaborate with property management and program staff to ensure timely collections.
• Communicate with clients and tenants regarding payment terms, outstanding balances, and disputes; negotiate repayment plans where appropriate.

Account Reconciliation & Reporting

• Reconcile the accounts receivable ledger to ensure all payments are posted and discrepancies corrected.
• Prepare receivable reports, including aging analysis, variance reports, and cash flow forecasts.
• Provide monthly updates to Finance Director and leadership on receivable status and trends.

Cash Management

• Prepare deposits for bank processing and reconcile them with receivable records.
• Support month-end and year-end close by ensuring receivables are accurately recorded.
• Assist in audit preparation related to receivables.

Systems, Collaboration & Innovation

• Collaborate with property operations, development, and program staff to ensure financial accuracy and alignment with organizational goals.
• Serve as a secondary point of contact for troubleshooting financial system issues.
• Identify opportunities for process improvements that increase efficiency, accuracy, and transparency.
• Provide cross-functional support for departmental projects and coverage as needed.

Behavioral Competencies

• Analytical Thinking: Strong problem-solving and decision-making skills.
• Attention to Detail: Maintains high standards for accuracy and completeness.
• Customer Service: Proactive, responsive, and supportive to internal and external stakeholders.
• Team Orientation: Cooperative, collaborative, and committed to organizational success.
• Entrepreneurial Mindset: Flexible, adaptable, and able to thrive in an evolving, mission-driven housing authority.
• Professionalism: Ethical, respectful, and responsible in all communications and duties.

Required Knowledge, Skills, and Abilities

• Strong understanding of accounts receivable, bookkeeping, and general accounting principles.
• Proficiency with financial/accounting software; housing authority or property management systems preferred.
• Advanced Excel skills and ability to analyze and interpret financial data.
• Ability to prepare and present complex financial reports.
• Excellent organizational, time management, and communication skills.
• Knowledge of HUD regulations, housing authority operations, and public agency funding preferred.

Education & Experience

· Associate’s degree in accounting, Finance, or Business required; Bachelor’s degree strongly preferred.

· Minimum 3–5 years’ experience in accounts receivable, accounting, or related financial role; experience in housing, real estate, or nonprofit sector strongly preferred.

· Certification such as Certified Bookkeeper (AIPB), CARS, or equivalent training in nonprofit/public housing finance desirable.

· Demonstrated proficiency in Excel (pivot tables, advanced formulas) and experience with accounting or property management systems (e.g., Yardi, RealPage, MRI).

· Knowledge of GAAP and familiarity with HUD funding and compliance requirements preferred.

· Equivalent combinations of education, certification, and experience will be considered.

Physical & Special Requirements

• Primarily office-based with standard working conditions.
• Must be able to sit for extended periods, operate office equipment, and lift up to 20 pounds.
• Must be bondable.
• Must maintain confidentiality and comply with all applicable laws and policies.

Disclaimer

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties, responsibilities, and activities may change at any time with or without notice, as determined by organizational needs.

The Decatur Housing was established in 1938 with its primary focus being on building housing for low income households. Over the years, the Housing Authority has expanded its focus to include the revitalization of the Decatur community as a whole through the renewal and redevelopment of substandard housing, as well as improving facilities in the downtown area. Create affordable housing in the City of Decatur, while promoting vibrant and healthy communities.

Company Description

The Decatur Housing was established in 1938 with its primary focus being on building housing for low income households. Over the years, the Housing Authority has expanded its focus to include the revitalization of the Decatur community as a whole through the renewal and redevelopment of substandard housing, as well as improving facilities in the downtown area. Create affordable housing in the City of Decatur, while promoting vibrant and healthy communities.