Procurement Coordinator

Job Description

Job Description

Salary: Based on Compensation Study

Atlanta Beltline, Inc. is the official implementation agency for the Atlanta Beltline, the 22-mile rail- to-trail conversion thats one of the largest, most wide-ranging urban redevelopment programs in the United States. Its vision is to be the catalyst for making Atlanta a global beacon for equitable, inclusive and sustainable city life. The Atlanta Beltline is building a more socially and economically resilient Atlanta with our partner organizations and host communities through job creation, inclusive transportation systems, affordable housing and public spaces for all.

The Procurement Coordinator will support ABIs Procurement team by providing day-to-day contract administration and procurement support. This role is pivotal in ensuring ABI procurement projects and contracts are properly documented, tracked, and managed throughout their lifecycle, while also contributing to the teams efforts to enhance project management capabilities and streamline procurement processes. The Procurement Coordinator works under the supervision of the Director and/or Contracts Administrator and plays a key role in strengthening the teams efficiency and compliance.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor an employment Visa at thistime.

Key Responsibilities:

• Administer and maintain procurement, contract documentation, records, and databases.
• Support contract drafting by gathering required documents, scheduling meetings, administrative support and ensuring timely approvals.
• Monitor procurement, contract milestones, deliverables, and compliance requirements.
• Assist with procurement projects. contract renewals, amendments, and terminations.
• Coordinate communication between vendors, contractors, and internal stakeholders.
• Support preparation of procurement, contract management documents, training materials, and workflows.
• Familiarize with procurement and contract management software such as (Bonfire), Cobblestone and industry standards software.
• Ensure proper version control, filing, and electronic document management.
• Utilize Microsoft Office Suite (Excel, Word, PowerPoint) to develop reports, analyses, and presentations.
• Use project management software (Asana) to support collaboration, tracking, and reporting.
• Foster innovation by recommending tools or process improvements to streamline procurement and contracts functions.
• Uphold ABIs Code of Ethics and the NIGP Procurement Code of Ethics.
• Perform other related duties as assigned.

Education and Experience:

• Associate or Bachelors degree preferred. Degree may be waived with five (5) or more years of direct experience in contract administration, procurement, or a related government/non-profit business environment.
• A minimum of 2 years hands-on experience with procurement, contract management, tracking, and compliance is required.

Qualifications:

• Direct experience in contract administration and procurement support in a government or non-profit contracting environment.
• Strong technical proficiency, including Microsoft Office Suite and document management systems.
• Familiarity with procurement and contract management software (e.g., Bonfire) and project management tools (e.g., Asana).
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to manage multiple contracts, solicitations, and deadlines in a fast-paced environment.
• Strong communication skills (written and verbal) with the ability to interact with staff, leadership, vendors, and contractors.
• Knowledge of public-sector contract management and procurement regulations, vendor management practices, and funding sources.
• Ability to work independently with different stakeholders
• Demonstrated commitment to ethical procurement and contracting practices.
• Understanding of equity and inclusion principles, and willingness to integrate them into daily work.