Project Coordinator, Enterprise
- Administrative & Project Coordination
- Attend client and internal meetings (e.g., Live Nation, Centennial Yards, future JSA/JV partners, sponsorship clients and prospects) to capture detailed notes and action items; ensure timely follow-up and accountability
- Coordinate and schedule meetings, calls, and on-site visits for clients and prospective partners
- Maintain organized project timelines and deliverables across multiple enterprise initiatives
- Digital Signage & Reporting
- Manage scheduling, trafficking, and reporting for Centennial Yards out-of-home signage and future DOOH boards overseen by the Enterprise team
- Ensure accurate proof-of-performance documentation for all signage activations
- Sales & Partnership Support
- Assist in developing storytelling materials, go-to-market decks, and partnership proposals, incorporating data analysis and actionable insights to strengthen narratives
- Support operational management and upkeep of CRM systems (Salesforce, KORE) including data entry, pipeline updates, and reporting
- Collaborate with internal teams (Leadership, Enterprise Sales, Partnership Development, Hawks Studios) to ensure timely delivery of client-facing materials
- Operational Excellence
- Maintain and update enterprise dashboards, Smartsheets, and reporting tools
- Support rate card updates, inventory tracking, and quality control of outgoing proposals
- Contribute to workflow efficiencies and best practices across the Enterprise and PDI teams
- Conduct ongoing industry research to monitor market trends, emerging technologies, and best practices; share insights with the team to inform strategies and client solutions
- Cross-Functional Collaboration
- Build strong relationships internally and externally to facilitate smooth execution of enterprise initiatives
- Provide ad hoc support for marquee events, activations, and hospitality programs as needed
- Other duties as assigned
- Bachelor’s degree in business, marketing, sports management, or related field preferred
- 1-3 years of experience in project coordination, partnerships, or administrative support
- Strong organizational skills with the ability to project manage multiple priorities and deadlines
- Excellent written and verbal communication skills; ability to capture and synthesize meeting notes effectively
- Ability to create compelling presentations and visual storytelling materials for internal and external audiences
- Comfortable speaking and presenting to senior leadership and C-suite executives in a professional setting
- Revenue-minded individual with a strong interest in brand marketing, sponsorship, digital advertising and partnership development
- Proficiency in Microsoft Office Suite; familiarity with CRM tools (Salesforce, KORE) and project management platforms preferred
- Detail-oriented with a proactive mindset and willingness to learn
- Demonstrates strong critical thinking skills
- Ability to work evenings, weekends, and attend events and/or travel as needed
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