Procurement Agent (PECA)

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SUMMARY

MRO/Indirect Procurement: Coordinates activities involved with procuring goods and services such as raw materials, equipment, tools, parts, supplies, and advertising, for organization by performing the following duties.

Medical/Dental/Pharmacy Benefits

Employee Coverage: Monthly premiums $60.00/Deductible $300 per year

Family Coverage: Monthly premiums $150.00/Deductible $600 per year

401k Retirement Saving - Company match up to 5%

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Responsible for supplier and inventory of materials and spare parts.

Promotes supplier selection, qualification, and development while maintaining good working relationships with suppliers.

Leads development of new suppliers and materials, as directed by department head.

Organizes the purchase and delivery of sample and promote test material for evaluation.

Confers with suppliers to obtain product or service information such as price, availability, and delivery schedule.

This includes discussing pricing with suppliers based on updated market knowledge, value analysis, as well as bid comparison on key items.

Obtains the information such as the market trend and the capacity trend throughout the routine conversations with suppliers as well as news outlets and reacts to the change as needed.

Monitors physical inventory level of all assigned raw materials and spare parts to ensure that they are available at all the times. Assures that purchases of all product raw material and components meet the company's quality standards.

Monitors production forecasts and Oracle database for material use requirements and generates purchase orders based on need dates and desired inventory level assigned to each material.

Reviews purchase requisitions for goods and services generated by other departments, conducts cost/supplier comparison, generates purchase order for suppliers, and enters in Oracle database.

Cooperates with all departments for the procurement of the right material and supplies, of the right quantity, at the right time and at the right price. Ensures that all raw materials, supplies, and services are available at all the times; expediting delivery when required. Advises other departments regarding conditions affecting material availability and prices as needed.

Interacts with suppliers regarding quality concerns to resolve issues for now and future. Administers the disposition of all discrepant material.

Prepares change notices and bid proposals other forms to communicate suppliers as needed.

Strives to increase company profit by reducing total acquisition cost of all purchased items.

Maintains appropriate and required procurement records for all materials and services purchased.

Participates in physical inventory activities as needed.

Overnight/overseas travel as required.

Manage the tool crib to be efficient for all parties involved.

Train new production/maintenance members on how to use the tool crib and its system effectively, as needed.

Keeps up to date on purchasing techniques.

Confers with other management staff to coordinate activities of individual departments.

Interprets company policies and follows safety regulations.

Initiates or suggests plans to motivate workers to achieve work goals.

Verify and approve purchase orders created by other purchasing staff per company guidelines

Oversees the activities of purchasing assistants, including time clock approval and performance appraisals. Trains them as needed.

SUPERVISORY RESPONSIBILITIES

Directly supervises employees in the purchasing dept. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B.A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES

Computer literate. Intermediate Excel/Word/Powerpoint.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate.