Facility Administrator

Summary of Position:

The Facility Administrator is essential to fostering a workplace where employees feel welcomed. This position blends HR Administration, Facility Administration, Office Administration, Catering & Planning, Culture-Building Events, and Osmose Cares into a seamless, high-quality employee experience. While managing the day-to-day operations of the Atlanta office and providing broad HR and administrative support, the Facility Administrator helps create an environment that is efficient, engaging, and aligned with Osmose’s core values.

Responsibilities:

HR Administration

Support a wide variety of HR-related administrative functions.

Work with leaders and employees at all levels, ensuring communication is professional and timely.

Maintain confidentiality and uphold company policies and core values.

Assist Learning & Development with New Hire Orientation: office tours, parking tours.

Facility Administration

Ensure all office functions are conducted efficiently and accurately.

Collaborate with Facility Administrators at other locations to maintain consistency across all sites.

Chair, Plan and Lead the Fun Committee meetings.

Schedule facility maintenance and manage inventory.

In partnership with building management, monitor security, surveillance, and alarm systems.

Oversee office upkeep, including cleanliness, kitchen areas, and appliances.

Review vendors periodically to maintain strong partnerships.

Perform other facility-related duties as assigned.

Decorate for holidays and maintain a welcoming environment.

Office Administration

Manage day-to-day office operations, supplies, and equipment.

Obtain cost estimates and order approved equipment, supplies, and services.

Ensure incoming mail, faxes, and deliveries are distributed promptly.

Ensure outgoing mail and overnight deliveries are shipped on time.

Greet all visitors in a professional, polite, and courteous manner.

Answer and route calls from the Osmose corporate phone line.

Order approved equipment, supplies, and services as needed.

Orders office supplies (Order through Melissa – put in a red ticket on the homepage).

Arrange for new hire cubicle setup: wipe down cubicle, name plate, Kleenex, Welcome sign.

Manage YoDeck (Lobby TV and Steel TV).

Handle mail when needed.

Travel & Logistics

Book travel for field crews and serve as administrator for corporate travel website (Melissa & Julie N).

Arrange for 5th floor passes & parking passes for 191 & 221 parking garages.

Manage Marta Bus passes.

Catering & Planning Events that Drive Culture

Order and pick up lunches for business meetings as needed.

Assist leaders with catering coordination and event planning.

Ensure food, beverage, and meeting needs are met for internal gatherings.

Maintain beverages, snacks, and general office supply levels.

Oversee monthly team activities, holiday celebrations, and birthday recognitions.

Support events that strengthen team connection, morale, and company culture.

Plan & cater social events for the 5th floor – approximately 4 times a month.

Maintain the 191 Monthly Calendar.

Coordinate baby showers, birthday cupcakes, retirement parties, and other celebrations.

Assist EA with board meetings, town hall meetings, and other C-suite functions.

Back-up for EA as needed.

Osmose Cares

Oversee the Hallmark Program, ensuring milestone moments are recognized and celebrated.

Support initiatives that reinforce care, appreciation, and community within the organization.

Oversee the Osmose employee store.

Other Duties

Performs any other duties as assigned.

Requirements:

High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience

Team oriented, confidential, flexible, friendly, and self-motivated.

Must be proficient in Microsoft Word, Excel, and PowerPoint.

Ability to work and communicate with all levels of employees and management.

Detail oriented, accurate and timely in production of requested material or assignments.

Ability to multi-task and work independently.

Embrace core values of the Company.

Commitment to supporting all Company policies

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, climb stairs, sit, and use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must be able to lift up to 10 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The noise level may increase in certain areas of the Company locations.