Executive Assistant - CFO

Job Description

Job Description

HOW YOU’LL MAKE A DIFFERENCE:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO). This is an ideal opportunity for someone who considers the Executive Assistant role their long-term career path and is passionate about growing within it. This role provides high-level administrative support to the Finance team, including Accounting, People Operations (HR), IT, and Legal. The Executive Assistant will play a key role in promoting efficiency, managing competing priorities, and ensuring smooth communication and coordination across departments.

IN THIS ROLE, YOU’LL GET TO:

• Provide high-level administrative support to the CFO, including email and calendar management, facilitating meetings, expense reporting, timecard approvals, time-off requests, and other administrative tasks
• Monitor and manage emails and correspondence on behalf of the CFO, ensuring timely responses and follow-ups, including the Accounting Department inbox
• Manage and optimize the CFO’s calendar by prioritizing and resolving conflicts and competing demands; handle matters expeditiously, proactively; and follow-through on projects to successful completion, often with deadline commitments
• Facilitate departmental meetings (Finance, Accounting, People Operations, IT, Legal), including scheduling, preparing agendas, managing Trello boards, taking notes, and tracking action items
• Proactively support the CFO with meeting preparation, priority management, and completion of follow-up tasks
• Act as a liaison between the CFO and internal/external stakeholders
• Handle sensitive financial and strategic information with the highest level of discretion and confidentiality
• Manage documents for signature and ensure proper routing of forms and approvals to internal/external parties
• Assist with special projects and strategic initiatives led by the CFO and the Finance team
• Provide support for onboarding new Finance team members
• Provide occasional personal assistance to the CFO
• Assist with customer service and order management for evaluations
• Collaborate with other Executive Assistants and act as a key communication conduit within the Finance department

THIS OPPORTUNITY IS FOR YOU IF YOU HAVE/ARE:

• 5+ years supporting C-level executives; Finance/HR experience a plus
• Bachelor’s degree required
• Strong business acumen with a solid understanding of how companies operate across key administrative functions
• Comfortable navigating business terminology, particularly within Finance
• Strong organizational, communication, and multi-tasking skills
• Detail-oriented with sound judgment and follow-through
• Builds positive cross-functional relationships
• Technology-savvy with a proficiency in Microsoft Office 365 and Zoom
• Professional, discreet, and customer-focused
• Self-starter with a proactive, problem-solving mindset

WHAT WE OFFER: 3 weeks of PTO, 13 company paid holidays, paid parental leave, and a flexible work environment. Medical, Dental, Vision, and 401K plans begin the first of the month after 30 days of employment.

OUR PURPOSE is to provide opportunities that help people thrive using their God-given abilities.

OUR CORE VALUES:

• Be a Self-Starter. Continuously seek ways to improve yourself and the business, take responsibility, and act with urgency to solve problems.
• Be a Team Player. Prioritize team success over individual achievements, support your colleagues, and contribute to creating high-performing teams.
• Be a Patriot. Focus on the greater good of the organization, be honest about what’s working, and passionately work towards making the company better.
• Do it Right. Uphold high standards and integrity, even when no one is watching, and always aim to do the right thing.
• Be Humble. Lead by serving others, value diverse perspectives, and remain open to new ideas and feedback.

WHAT WE DO:

As the largest commercial real estate services marketplace in the nation, MountainSeed MarketPlace offers a comprehensive range of appraisal management, review services, and more. MountainSeed Analytics platform provides real-time, accurate real estate data insights, helping clients make informed decisions in markets across the U.S. MountainSeed’s Capital Markets Solutions including Loan Sale Advisory and Sale Leaseback Programs assist in enhancing an institution’s financial health.

MountainSeed is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law.