Executive Assistant to the Office of the President

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About Us

Since 1906, UWG has been home to those who are eager to learn, grow, and advance. Now, nearly 13,000 students from across Georgia, 31 states and 62 countries call UWG home. With 95+ undergraduate programs and concentrations, and 35 master¿s, specialist, and doctoral degree programs, our institution builds capacity to help develop talent pipelines for in-demand industries. Today, we¿re a regional powerhouse, making an economic impact of more than $633 million in the region and state.

With our main campus in Carrollton (GA) and presences in Douglasville (GA), Newnan (GA), and online, we take pride in working every day to curate a first-choice university by making a difference in the lives of our students, alumni, industry partners, and the communities we serve.

The academic enterprise of the university is organized into our College of Art, Culture, and Scientific Inquiry ; College of Education ; Richards College of Business ; University College ; School of Communication, Film, and Media ; Tanner Health System School of Nursing ; Honors College ; Graduate School ; UWG Newnan ; and our UWG Douglasville Center .

Job Summary

The Executive Assistant to the Office of the President is responsible for complex administrative and programmatic activities that support the Office of the President, the Executive Assistant to the President, and the University President in the absence of the Executive Assistant to the President.

• Manage general and daily operations of the Office of the President.
• Manage reception of visitors/guests to the Office of the President, includes shaping the protocols for the guest experience (e.g., directions, parking, communication, etc.).
• Serve as secretary to all Vice Presidential and executive searches.
• Serve as Sanford Hall building manager for emergency management.
• Manage office purchases and inventory of supplies; manage budgets, as assigned.
• Manage the special initiatives of the University President, as assigned (e.g., planning and logistics implementation for Continuous Improvement Institutes and EAC Retreats).
• Business process completion of all forms at the direction of the Executive Assistant to the President.
• Professional discretion, good judgement, and confidentiality are essential to the job functions.
• Other duties as assigned in service to supporting the activities and success of the Office of the President.

Responsibilities

Manage general and daily operations of the Office of the President

Manage reception of visitors/guests to the Office of the President. This includes shaping the protocols for the guest experience, including parking, communication, etc. Interface with a broad set of constituents, including faculty and staff, parents, and students. Serve as Sanford Hall building manager for emergency management. Maintain schedule for Sanford Hall and Adamson Hall conference rooms. Anticipate leadership needs, proactively solve problems, and/or independently handle issues as necessary. Interpret basic university policies/procedures, help resolve problems, and answer questions from faculty, staff, students, parents, and others. Complete other special projects and duties as assigned.

Provide administrative support

Provide administrative support to the Executive Assistant to the President and the University President in the absence of the Executive Assistant. Use independent judgment to answer and screen all calls, e-mails, and visitors. Direct people to the appropriate department in often tense issues or situations. Assist in maintaining organizational files and assuring the Office of the President's website is current. Manage office purchases and supplies. Manage budgets as assigned. Complete and process various forms for payment and reimbursements (e.g., subscriptions, memberships, registrations, etc.). Provide invaluable proofreading skills.

Coordinate special initiatives/executive searches

Provide programmatic and operational support to the administrative staff for each division of the University. Serve as secretary to all Vice Presidential and executive searches. Manage the special initiatives of the University President, as assigned (e.g., planning and logistics implementation for Continuous Improvement Institutes and EAC retreats). This work includes preparing invitations/agendas, attendee lists, seating charts, travel/lodging, ordering food and supplies, name tags, mass mailings, etc. Business process completion at the direction of the Executive Assistant to the President.

Supervisory

Supervise the Administrative Support to the Office of the President.

Confidentiality

Performs various highly responsible duties for the University President and maintains confidentiality of privileged and sensitive information, not disclosing confidential information from the Office of the President to any person or entity, directly or indirectly.

Other duties as assigned

Other duties as assigned in service to supporting the activities and success of the Office of the President.

Required Qualifications

Educational Requirements

Bachelors degree from an accredited institution of higher education in business, communication, or related field. Minimum Experience

Minimum of 3-5 years of prior experience supporting a senior executive or team or in a similar office setting. Advanced computer skills and demonstrated proficiency with current office software, such as Word, Excel, and PowerPoint. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with exceptional attention to detail. Excellent interpersonal skills and the ability to build relationships with key stakeholders, including staff, faculty, and external partners and donors. Proficient level of written and verbal communication skills. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service.

Preferred Qualifications

Preferred Experience

Significant administrative experience in higher education setting. Experience working with senior administrators, executives or governmental officials.

Proposed Salary

The salary for this position will be commensurate with experience.

Knowledge, Skills, & Abilities

ABILITIES

Ability to prioritize and complete multiple tasks accurately and in a timely manner. SKILLS

Skills -Outstanding interpersonal skills and excellent computer skills (Office).

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia, as determined by the University of West Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50