Accounts Payable Coordinator
Job Description
Job Description
Position Summary:
The Accounts Payable (AP) Coordinator is responsible for managing day-to-day accounts payable functions while supporting office operations and employee engagement initiatives. This role ensures timely and accurate processing of invoices and payments, maintains organized administrative processes, and contributes to a positive and well-managed workplace environment. The AP Coordinator also supports financial operations for an affiliated entity, ensuring consistency and accuracy across organizations.
Responsibilities:
Accounts Payable & Financial Operations
- Process and manage accounts payable transactions, including vendor invoices, utilities, insurance, and other recurring expenses
- Ensure timely and accurate payment processing in accordance with company policies and deadlines
- Maintain vendor records and ensure proper documentation and coding of all invoices
- Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
- Support month-end close processes related to accounts payable
- Manage accounts payable functions for sister company, Laminin Industries , ensuring accuracy and consistency across entities
Office Management
- Oversee general office operations, including ordering and maintaining office supplies
- Manage building-related needs such as security access and vendor coordination
- Track, organize, and manage company swag inventory and related transactions
- Maintain an organized and efficient office environment
Employee Engagement & Internal Support
- Assist in the creation and distribution of employee communications, including newsletters and internal announcements
- Develop and format presentations (e.g., PowerPoint) for company meetings and initiatives
- Support employee engagement activities and events as needed
- Partner with HR and leadership to enhance overall employee experience
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