Records Specialist

A federal mortgage compliance organization is seeking an experienced Federal Real Estate & Title Compliance Paralegal to support ownership and reconveyance functions under a federally regulated mortgage servicing contract.

This position is responsible for reviewing, analyzing, and resolving deed, title, and ownership discrepancies related to post-foreclosure conveyance and reconveyance processes. The role ensures compliance with HUD servicing requirements, contractual timelines, and federal documentation standards. This is a high-accountability position requiring strong technical knowledge of real estate documentation and title mechanics.

Ownership & Deed Review:

• Review recorded foreclosure deeds, trustee deeds, warranty deeds, quit claim deeds, and corrective instruments.
• Analyze vesting language, legal descriptions, and chain-of-title continuity.
• Identify recording defects, title gaps, and conveyance inconsistencies.

Reconveyance & Corrective Instruments:

• Prepare and coordinate corrective deeds and curative documentation.
• Work with mortgage servicers, foreclosure counsel, title companies, and county recording offices.
• Track reconveyance timelines to ensure compliance with federal servicing requirements.

Compliance & Documentation:

• Maintain audit-ready files in accordance with federal mortgage servicing guidelines.
• Ensure all ownership actions comply with applicable regulatory requirements.
• Monitor aging cases and escalate non-compliance risks.

Discrepancy Resolution:

• Investigate ownership conflicts, grantee errors, improper legal descriptions, and recording jurisdiction issues.
• Coordinate with internal claims and compliance teams when ownership impacts financial determinations.
• Draft formal correspondence to stakeholders and regulatory contacts.

Case Management & Reporting:

• Maintain detailed ownership tracking logs.
• Provide case status updates to management.
• Identify trends and recommend process improvements

Required Qualifications:

• 3+ years of real estate paralegal, title examination, foreclosure documentation, or mortgage servicing experience.
• Strong knowledge of deed preparation, title review, and recording requirements.
• Experience working in regulated environments.
• Ability to manage high-volume caseloads with strict deadlines
• Strong written and analytical skills.
  

Key Competencies:

• Exceptional attention to detail.
• Regulatory interpretation capability.
• Risk mitigation mindset.
• Strong organizational skills.
• Professional judgment and discretion.

Preferred Qualifications:

• Experience with FHA/HUD servicing guidelines.
• Familiarity with post-foreclosure conveyance processes.
• Experience in federal contract environments.

Benefits & Compensation:

• Competitive salary commensurate with experience.
• Medical, dental, and vision insurance options.
• Paid Time Off (PTO), sick leave, and federal holiday schedule.
• Professional development and compliance training.
• Exposure to federally regulated mortgage servicing operations.
• Opportunity to work on a nationally recognized federal contract.
• High-impact role with direct influence on compliance outcomes.
• Structured performance review and growth path.