Data and Records Assistant

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POSITION SUMMARY:

The Accreditation Commission for Education in Nursing (ACEN) is seeking a detail-oriented Data and Records Assistant to assist with data entry. The primary focus of the work will be onthe creation and maintenance of organizational data, ensuring the integrity of current and historical records and adherence to retention policies. This role requires strengths in accuracy, consistency, responsiveness, and collaboration.

DUTIES/RESPONSIBILITIES:

· Create and maintain new program Eligibility and Candidacy records in the CRM;

· Create and maintain program accreditation records, current and historical, in the CRM;

· Ensure accreditation and candidacy information provided to the public is accurate, current, and available in accordance with ACEN and Department of Education requirements;

· Assist the Volunteer Services Staff with the creation and maintenance of ACEN volunteer records in the CRM;

· Create and maintain nursing program and volunteer user access to the ACEN Document Repository;

· Assist with the monitoring and archiving of cyclical documents uploaded to the ACEN Document Repository;

· Perform data reconciliation audits in support of Site Visits, Evaluation Review Panel/Board meetings, and the ACEN Annual Report;

· Provide support for internal requests for record information;

· Respond to external requests for verification of historical accreditation and records information requests while maintaining confidentiality appropriate access to information;

· Ensure adherence to all applicable information/records retention policies and disposal schedules in accordance with ACEN and Department of Education requirements;

· Ensure non-accreditation information/records are easily accessible and properly categorized and maintained in accordance with ACEN policies and practices;

· Support, maintain, and safeguard the integrity of all historical and current agency records;

· Assist with various data entry and electronic filing assignments;

· Assist the Data & Records Manager with data/records projects;

· Other duties as assigned.

QUALIFICATIONS /REQUIREMENTS

· Baccalaureate degree preferred;

· 2+ years of related experience in data entry and records management;

· Practical experience with a customer relationship management (CRM) system, such as Salesforce

· Practical experience configuring and maintaining a managed file transfer system, such as GoAnywhere;

· Proficient in Microsoft Office Suite (Word, Access, Excel, PowerPoint);

· Excellent organizational and time-management skills;

· Ability to perform in team-oriented environments as well as work independently with minimal supervision;

· Strong interpersonal, written, and verbal communication skills;

· Capable of adjusting to changing priorities and deadlines; and

· Professionalism, integrity, dependability, punctuality, and the ability to maintain confidentiality.

COMPANY OVERVIEW

The Accreditation Commission for Education in Nursing (ACEN) is an organization that provides specialized accreditation to all levels of nursing education and transition-to-practice nursing programs, both domestically and internationally.

The ACEN has had a significant growth in its number of accredited programs as well as programs pursuing the candidacy process. With this success, the position of Data and Records Specialist has been added as a new position to ensure that ACEN continues to provide sufficient support, and maintain excellent records, for our partners and constituents.

The ACEN is situated within walking distance of both Phipps Plaza and Lenox Square mall. With a free parking pass or MARTA pass provided to every employee, shopping and enjoying the heart of Buckhead is a bonus on top of all the great benefits listed below. The office building is elegant and secure, with magnificent views of the city. Employment at the ACEN includes employee appreciation events, acknowledgements, and team building activities that encourage a comfortable and supportive group of coworkers.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Data entry and records: 1 year (Preferred)

Work Location: Hybrid remote in Atlanta, GA 30326