PROPOSAL DEVELOPMENT SPECIALIST

Location - Remote

Compensation - $90,000/yr

Company Overview At Waveguide, we build relationships. Whether it’s your relationship with a client, or the relationship of a technology system to its environment, our success and the success of our clients depends on how you apply your expertise to meet the moment’s challenge. Together, we help create strategic technology plans that reflect the way people work and learn. We help design efficient buildings and infrastructure that save dollars and make sense. Then, we deploy effective technology systems regular people can actually use. Finally, we are by our clients’ side to deliver high-end technology hospitality, tackling the daily technical and logistical challenges of our clients’ meetings and events so they can focus on what matters most – their business. We are seeking passionate, creative thinkers who will be tirelessly dedicated to building lasting relationships and finding innovative answers to our clients’ most challenging questions.

Waveguide was acquired by Compass Group USA in 2016 and is managed under Eurest, Compass Group’s leading business and industry (B&I) division. In 2024, Waveguide took over management of Microsoft’s team at The Hive, a working laboratory where Microsoft is building the meeting room experiences of the future. This strategic partnership better connects our clients to cutting-edge innovations being tested and deployed in Microsoft’s +13,000 Teams room across their global real estate portfolio.

Job Summary

Position Overview

We are currently seeking qualified candidates for an immediate opening to join our team as a proposal specialist. Waveguide’s proposal specialist is an integral member of the growth team. Working closely with the vice president of growth as well as members of Waveguide’s growth and leadership teams, the proposal specialist is responsible for the end-to-end proposal development process – ensuring the high-quality production of compliant, compelling, and timely proposals and qualifications. Because this position is remote with some light business travel as needed, we are looking for candidates who are excellent at time management and possess a unique ability – with proper support from Waveguide – to cultivate relationships, build cross-functional connections and acquire skills in a remote work environment.

Responsibilities

˜ Develop and assemble new business proposals, qualifications submittals and other material requested by clients regarding new business opportunities.

˜ Maintain full ownership of proposal timelines, deadlines, and requirements.

˜ Organize proposal teams, collaborating with technical and business development leaders and peers to determine approach for new business proposals. Assign and perform tasks within that approach.

˜ Working with project principals and consultants, develop/contribute to statements of work (SOWs) for enterprise clients and additional service requests (ASRs) for existing projects.

˜ Write and edit compelling content that directly responds to RFP/RFQ requirements (e.g., resumes, project descriptions, boilerplate responses).

˜ Using CRM and other established processes, track and coordinate ongoing new business opportunities and proposal activity.

˜ Provide ongoing follow-up on submitted qualifications and proposals.

˜ Maintain proposal templates in Microsoft Word and PowerPoint and work with growth team peers to identify and prioritize new proposal and qualification documents as needed.

˜ Provide other duties as may be requested to support new business pursuits.

Core Competencies

· Bachelor’s degree or equivalent professional experience in business administration, marketing, communications, or related field.

· 5+ years of experience in the A/E/C industry. Knowledge of AV industry a plus. Prior professional services marketing and proposal development preferred.

· Ability to perform work accurately and completely, and in a timely manner.

· Excellent organizational, time management, critical thinking and problem-solving abilities.

· Excellent verbal and written communication skills. Superior skills in writing, storytelling, and copy-editing. Working knowledge of AP Style or equivalent business writing guides.

· Excellent interpersonal skills, including self-awareness, with the ability to build strong relationships with clients, partners, vendors, executive leaders, and peers.

· Efficiently manages time, workflow, and project schedules to meet deadlines with consistent quality. Project management experience is a plus.

· Superior skills in Microsoft Office applications (i.e., Word, PowerPoint, Excel, Teams, Power BI). Highly proficient in Adobe InDesign and working knowledge of other Creative Suite applications (Photoshop, Illustrator, Premier). Knowledge of Microsoft Dynamics is a plus.

· Ability to learn and use a variety of software, tools, and systems to meet business needs.

· Ability to adapt to change and stretch into flex assignments during down time.

· Open to some business travel for new business or team building.

Associates at Waveguide are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.