Records Administrator

This Opportunity

WSP is initiating a search for a Records Administrator for our Earth and Environment business line based in our Atlanta GA, Savannah GA, Augusta GA. Knoxville TN, Charlotte NC, or Durham NC offices. Come and be a part of our growing organization that aspires to solve our client’s most complex engineering challenges.

In this role you will provide support for our nuclear program by administering records, preparing data reports, and preparing invoices in compliance with regulatory, WSP, and client requirements. In addition, you will support our materials testing laboratories with project and sample tracking, data entry, preparing invoices, and administering records.

We offer excellent career growth, a friendly, flexible work environment, and a variety of challenging projects. Our focus is on teamwork, quality, and excellent client service. Our ideal candidate has strong attention to detail, a commitment to delivering a quality product within the WSP quality programs, and an interest in the engineering and scientific industries.

Your Impact

• Assist Project and Laboratory Managers with documentation, documentation tracking, records administration, and preparing invoices.
• Assist in the preparation of data reports for engineering projects.
• Assist in the preparation of data reports subject to requirements of NQA-1 or 10 CFR 50 Appendix B.
• Perform project-level billing and invoicing, as required by Project and Laboratory Managers.
• Set up opportunities, proposals, and projects in an Oracle-based accounting system, and create project folders electronically.
• Lead project-level efforts for document quality in line with WSP brand guidelines.
• Lead efforts to receive, organize, and store quality assurance documents and records in the project record system, and maintain document control logs.
• Maintain a log of controlled-access documents, return receipts ,and confirmations

Who You Are

Required Qualifications

• High School Diploma or GED.
• 3+ years experience in business administration, project coordination, project controls, or document controls.
• Working knowledge of MS Office applications, including Word, Excel, Outlook, Power Point, and Adobe applications.
• Strong verbal and written communication skills.
• Demonstrated ability to administer documentation and records with excellent attention to detail.
• Demonstrable experience of producing documentation to a high standard, maintaining consistency with language, formatting, and brand.
• Ability to work independently and collaborate with others.
• Working knowledge of cloud-based file sharing platforms, such as SharePoint.
• Self-motivated and flexible to take on new tasks and assist teams.
• Excellent organizational and interpersonal skills with the ability to meet deadlines.

Preferred Qualifications

• Associate Degree in Business Administration, or closely related field.
• Work experience as an approved Records Administrator under an NQA-1 program.
• Work experience in engineering or scientific industries.
Work experience with Oracle-based accounting systems.

#LI-GD1

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.