Office Operations Coordinator

Job Description

Job Description

Office Coordinator / Operations / Accounting

Do you enjoy creating order out of chaos? Are you detail-oriented and get a sense of satisfaction from a well-organized workflow? Do you prefer to work with minimal supervision? Are you looking for a position where you can help a company grow and be a part of its success? Are you customer service-driven and a team player?

Our new Office Operations Coordinator is a leader who will handle all functions of our office. Must be self-motivated, have strong customer service skills, organizational skills, leadership skills, and the ability to problem solve. A can-do, pleasant attitude and the ability to work independently are a must. If you are looking for a challenging position and a great office environment with room to learn and grow, we’d like to meet you.

The Office Coordinator reports directly to the owner and is responsible for ensuring the smooth daily running and management of the company. Duties include managing phone and e-mail communications and systems, general accounting, managing the company calendar, and staff management. MUST have general accounting and management experience.

If you’re up for the challenge, please apply today. This position works in the Savannah office.

$55,000+ based on experience

• Maintain/oversee systems to manage and track the real estate process for listings and closings, as well as assist in lead generation management
• Facilitate timely communications between team members, clients, vendors, and brokerages
• Be customer-driven to provide concierge-quality customer service
• Coordinate the agent's business with the brokerage to ensure deadlines are met
• Work with agents/team leaders to help track and meet their goals. Coordinate and lead administrative and transaction management; create processes to ensure efficiency
• Ensure compliance with paperwork
• Oversee the organization of new listings, update pending and closed listings (picture scheduling, signage coordination and ordering, drop off brochures and other marketing materials to listings)
• Provide contract assistance to other positions in the company
• Update the listing and sale filing systems
• Create/update listing and sales checklists, and SOP
• Provide status reports
• Organize processes for executing commissions and coordinating buyer and seller information
• Coordinate the creation of marketing materials like brochures, renderings, Facebook Ads, Zillow and Trulia listings, video, and website design and changes with Marketing Dept.
• Communicate regularly with the team leader/owner
• Responsible for being part of the interviewing and hiring of support staff
• Review and implement policies and procedures

• Strong and sincere customer service orientation and ability to work calmly with clients who are often stressed and emotional
• Spreadsheet, word processing, and presentation competency (Google Office Suite and/or Microsoft Office)
• Familiarity with MLS systems for overseeing entering and updating listings and photographs is a plus
• Familiarity with CSS and SUPRA systems is a plus
• Good writing/proofreading skills
• Experience in Real Estate, transaction coordination, or mortgages is a plus
• Excellent leadership, customer service, and organizational skills
• Excellent communication skills, both verbal and written
• Ability to multitask, work in an environment where frequent interruptions may occur
• Ability to lead while working collaboratively and independently
• Management ability with team members, clients, and vendors
• Strong leadership qualities; ability to supervise, train, and motivate staff
• Friendly, outgoing personality, able to work with broker associates, clients, and the public
• Some flexibility to work schedule, but must be able to work Monday through Friday
• Experience in accounting and some management background is desirable

The Teresa Cowart Team is ranked number 1 in the state of GA and number 17 in the country per RealTrend's most recent annual report. Our team is constantly growing and improving our skill set due to the opportunities provided by Teresa Cowart. There is a method to our success. Come interview and see why! We have offices in Richmond Hill and Savannah (Chatham Parkway Area),