Warehouse Admin
Qualifications - Bilingual communication skills (English/Spanish) preferred
- Advanced proficiency in warehouse inventory management systems, specifically Dynamics
- Extensive experience in shipping/receiving and inventory management
- Ability to regularly lift 55+ lbs
- Comfortable working extended hours on a computer and performing physical tasks including sitting, standing, bending, stooping, lifting, and carrying
- Ability to work in varied environments, including non-climate-controlled, refrigerated, and freezer settings
Key Responsibilities
1. Operational Communication Support
- Coordinate inbound/outbound dispatch notifications
- Distribute meeting notices and shift schedule updates
- Communicate pending items (shorts reports) and special instructions
2. Receiving Operations
- Manage inbound delivery appointments and vendor scheduling
- Maintain next-day delivery calendar accuracy
- Communicate dock assignments and wait times to drivers
- Verify bills of lading, invoices, and packing lists against received product
- Maintain cold-chain logs
- Enter and verify receivers in Dynamics (catch weights, expiration dates)
- Collaborate with Replenishment, Product Integrity, and Repack teams to resolve discrepancies and damages
- Document and submit damage reports with supporting evidence
3. Shipping Operations
- Organize workflow and coordinate communication across departments and third-party carriers
- Assist with routing, pick/load sheet printing, and driver/loading assignments
- Reconcile completed load sheets in Dynamics
- Enter weights, print invoices, and prepare driver documentation
- Investigate product shorts and verify catch weights and expiration dates
- Conduct spot checks to ensure accurate case and piece counts
4. Additional Duties
- Perform other responsibilities as assigned to support team operations
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