Accounting Administrative Assistant - (Hybrid) - Remote

Are you someone who enjoys working with numbers and has a keen eye for detail? We're looking for a dedicated Billing Administrative Assistant to join a collaborative team. In this role, you'll contribute to various accounting and billing tasks while maintaining strong attention to detail and accuracy.

Key Responsibilities:

Create and manage Purchase Authorization Requests.
Collaborate with the Purchasing Representative to follow up on contracts and maintain contract files.
Maintain an Excel log of all invoicing and ensure proper record-keeping.
Prepare and manage check requests.
Support Managers/Specialists with budget reconciliation and budget procedures.
Code bills for payment and route invoices to the appropriate department members for approval.
Process chargebacks through the Miscellaneous Billing System.
Ensure monthly accruals are accurate and support the monthly reporting process.
Assist with creating expense reports when needed.
Provide phone coverage for managers as required.
What You Bring to the Table:

Experience: Previous experience in accounting or billing, with a focus on invoicing, purchase orders, and account reconciliation. Bookkeeping experience is a plus.
Skills: Strong proficiency in Microsoft Word and Excel (intermediate to advanced skills required—must be comfortable creating and working with formulas).
Attention to Detail: Excellent record-keeping skills, both digital (Excel) and physical files.
Communication: Strong follow-up skills, with the ability to chase down necessary information and stay organized.
Problem-Solving: Ability to think on your feet and make sound decisions.
Adaptability: Comfortable with change and eager to learn new systems, such as SAP, Miscellaneous Billing, and Concur.
Teamwork: A collaborative mindset and the ability to work with a diverse group of people.
Confidentiality: A high level of discretion and confidentiality in all tasks.
Qualifications:

Ability to multitask and stay focused in a fast-paced environment.
Strong memory and recall for managing records and tracking information.
Comfortable working independently or with minimal supervision.
Positive attitude and willingness to contribute to a supportive team environment.
Why You'll Love This Role:

A dynamic work environment with opportunities for growth and learning.
Flexibility with a hybrid work schedule.
An inclusive team culture where your contributions are valued.
Employment Type: Full-Time
Salary: $ 20.00 25.00 Per Hour