Office Administrator

Job Description

Job Description

Office Administrator
Alair Homes Marietta
Marietta, GA | Full-Time

At Alair Homes Marietta, we believe exceptional client experiences start with exceptional systems, communication, and organization. We are seeking an Office Administrator who will become the operational backbone of our team by managing financial administration, supporting HR processes, coordinating lead intake, and helping keep our growing business running smoothly.

This is an opportunity for an organized, proactive professional who enjoys creating structure, solving problems, and supporting a high-performing team. You'll work closely with company leadership and play a key role in helping the business scale while maintaining the high standards Alair is known for.

If you are someone who takes ownership, follows through on commitments, and enjoys bringing order to fast-moving environments, we'd love to hear from you.

Financial Administration

• Manage accounts payable and accounts receivable processes
• Maintain accurate financial records and administrative documentation
• Utilize Excel and the Alair operating system for tracking and reporting
• Coordinate with Alair Home Office and financial partners regarding reports, system questions, and financial administration needs
• Assist with routine financial organization and recordkeeping

Human Resources & Compliance Support

• Coordinate employee benefits administration, including annual renewals and updates
• Track and maintain contractor licenses, certifications, and renewal deadlines
• Maintain current subcontractor Certificates of Insurance (COIs), W-9 forms, and Subcontractor Agreements, ensuring all documentation remains accurate, complete, and up to date
• Manage onboarding and offboarding documentation and processes
• Support employee records management and HR administration
• Help improve and organize HR systems, procedures, and documentation

Lead Management & Business Support

• Respond to incoming inquiries from prospective clients
• Conduct lead intake and maintain lead tracking systems
• Support follow-up activities to ensure a positive client experience
• Assist with marketing and business development coordination as needed
• Help maintain visibility into pipeline activity and lead status

Office Operations & Team Coordination

• Organize priorities, deadlines, and follow-up activities across the business
• Coordinate communication between team members, trade partners, and Home Office
• Support meetings through preparation, documentation, and follow-up
• Facilitate team meetings when needed
• Help create structure and accountability within day-to-day operations

Required Qualifications

• 3+ years of experience in office administration, business administration, operations coordination, finance administration, HR administration, or a similar role
• Strong organizational and time management skills
• Experience managing multiple priorities and deadlines simultaneously
• Proficiency with Microsoft Excel and general business software
• Excellent written and verbal communication skills
• High attention to detail and follow-through

Preferred Qualifications

• Experience in residential construction, remodeling, home building, professional services, or a related industry
• Experience with accounts payable and accounts receivable administration
• Exposure to HR administration, employee benefits, or compliance tracking
• Experience maintaining subcontractor compliance documentation, including COIs, W-9s, and subcontractor agreements
• Business Administration, Finance, Accounting, Human Resources, or related education
• Experience supporting small business operations or leadership teams

• Financial processes are organized, accurate, and consistently up to date
• Leads are responded to promptly and tracked effectively, creating a strong first impression for prospective clients
• HR and compliance items are proactively managed with no missed deadlines or gaps
• The team operates more efficiently because priorities, communication, and follow-ups are clearly organized
• Leadership can rely on you to keep operations running smoothly without constant oversight
• Systems and processes improve over time as you identify opportunities and implement better ways of working
• You become a trusted, go-to resource who helps the entire team stay aligned and productive

What We Offer

• Salary: $60,000 - $65,000 based on experience
• Paid time off and paid holidays
• Opportunity to grow within a respected luxury construction brand
• Collaborative, values-driven work environment
• Exposure to high-end residential construction projects and leadership

How to Apply

If you are a detail-oriented professional who enjoys supporting leadership and creating organized, efficient office systems, we'd love to hear from you.

Please submit your resume and a brief cover letter explaining your interest in the role and relevant experience.

Alair Homes Marietta is an equal opportunity employer. We value diversity and are committed to creating an inclusive and respectful workplace for all team members.