Senior Administrative Assistant

Job Description

Job Description

Job Title: Senior Administrative Assistant Job Summary:

Performs a broad range of administrative tasks and serves as a primary point of contact for the Facilities department. Assists with the preparation of documents and presentations for board meetings, and other executive report development. May act as team leader on various projects and assignments independently or with other Administrative Assistants. Projects or assignments may range from small to medium in scope and complexity.

Essential Duties and Responsibilities

• Provide assistance by performing administrative duties to ensure efficient office operations. Provides a bridge for smooth communications with the executive office as well as with all other departments within the company.
• Perform word processing and desktop publishing to include presentations, spreadsheet and graphs, transcribe information of a sensitive nature; may be required to take meeting and/or conference call minutes.
• Manages an extremely active calendar of appointments, completes expense reports, comprises and prepares correspondence that is sometimes highly confidential; may plan itineraries, agendas and events, as well as coordinate travel arrangements.
• Review and edit material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.
• Obtains equipment, services, and supplies needed by the department by maintaining office supplies, purchases, and determining the appropriate method to pay for goods or services purchased by the department following company policy and procedures, and utilizing the appropriate process.
• Research, compile and summarize information to formulate correspondence (emails and/or letters) and respond to various inquiries from internal and external customers.
• Screen mail and callers, respond to and route inquiries to appropriate personnel, prioritize importance of various issues and determine which major issues should be brought to the attention of the department head and/or department members.
• Actively promote and ensure clear communication within the department and determine the most effective and efficient method of disseminating internal and external communications.
• Manage and coordinate projects to ensure high quality results with given timeframes.

• Bachelor’s Degree Required.

Knowledge & Skill Requirements

• Excellent written and oral communication skills are required.
• Must be able to interface comfortably and professionally with all levels of employees and executives.
• Experience handling confidential matters with discretion and tact.
• Requires deep functional knowledge of corporate operations.
• Ability to fully execute assignments with high degree of accuracy and exercise good judgement in a variety of situations.
• Accuracy is required in performing all functions of this position.

Working Conditions

Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing. May require regular lifting usually not exceeding 20 lbs. Some travel may be required.

Talantage Staffing Solutions is committed to presenting candidates that contribute to an organizations culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our recruitment practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.

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