Disbursement Supervisor

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Position Summary

Under the supervision and administrative direction of the Controller, the Disbursement Supervisor reviews, reconciles, and processes various routine accounting transactions for expenses, reimbursements, receipts and/or payments in accordance with established accounting procedures. Provides administrative and clerical support as needed. Performs other related duties as required.

Key Responsibilities

• Under the General Direction of the Controller, input bills and invoices into the system.
• Assist with Accounts Receivable/Payable.
• Maintain all Accounts Payable files.
• Process and maintain Expense Reports and Credit Card reconciliation.
• Oversight of new, decentralized Accounts Payable Process beginning in Spring of 2024.
• Management of weekly check run process.
• General ledger maintenance, including fixed asset reporting and reconciliation.
• Enters data into a database management system and verifies entries through daily audit.
• Assists with year-end file purge by reviewing files to ensure that all invoices have been correctly filed before they are moved into storage.
• Sets up files and files correspondence to ensure information is easily retrieved. Fax, copy, and distribute forms and documents as necessary.
• Works with manager to formulate plan for professional development. Attends educational in-services as appropriate.
• Manage incoming and outgoing mail.
• Additional duties as assigned.

Note : The work takes place in an office environment with the majority of your day spent at a computer.

How much on the job time is spent in the following physical activities? Show the amount of time by checking the appropriate boxes below.

NONE

UNDER 1/3

1/3 TO 2/3

OVER 2/3

Stand

X

Walk

X

Sit

X

Use hands to finger, handle or feel

X

Reach with hands and arms

X

Climb or balance

X

Stoop, kneel, crouch, or crawl

X

Talk or hear

X

Taste or smell

X

Does this job require that weight be lifted, or force be exerted? If so, how much and how often? Check the appropriate boxes below.

AMOUNT OF TIME

NONE

UNDER 1/3

1/3 TO 2/3

OVER 2/3

Up to 10 lbs.

X

Up to 25 lbs.

X

Up to 50 lbs.

X

Up to 100 lbs.

X

+ 100 lbs.

X

Minimum Qualifications

• High school diploma or equivalent.
• One year accounting clerk experience.
• Excellent telephone and interpersonal skills; able to deal with all levels and abilities of callers.
• Ability to type on the keyboard at least 30 accurate words per minute.
• Ability to read, write, and follow written and oral instructions in English.
• Have great time management skills; be self-efficient, and hands-on in learning the company's policies and procedures.

• Be able to sit for extended periods of time.

Note : The work takes place in an office environment with the majority of your day spent at a computer.

Additional Information

This position will generally work 40 hours per week; however, the position requires a willingness and flexibility in working hours when necessary to fulfill job responsibilities including occasional evening or weekend work. The employee is subject to personnel policies and procedures prescribed for all employees.

Note: Management reserves the right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above, but these items are subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

EEO/AA Statement

Wesley Woods does not discriminate in employment on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran/Reserve/National Guard status.

The above statements are intended to generally describe the work being performed by people to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills, required of the personnel so classified. Based on established department or facility standards, employees may not perform all the duties listed in this .

I acknowledge that I have received, read, and understand this position description. It is my responsibility to seek further clarification if I have any questions about my responsibilities and duties. By signing this document, I acknowledge that I am capable of performing the essential function of the department with or without reasonable accommodations. I understand that this is subject to change and that no contract of employment has been created by the giving and receiving of this