Executive Assistant, Legal

Portfolio Business : Corporate

J.M. Huber Corporation is one of the largest privately held, family-owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.

Position Summary

The Executive Assistant to the EVP & General Counsel & Corporate Secretary is a senior, trusted business partner who enables the General Counsel and the Legal Department to operate at maximum effectiveness, discipline, and strategic focus.

This role goes beyond traditional executive support. It combines C-suite enablement, legal department administration, governance orchestration, and full ownership of Legal Department budgeting and forecasting. The EA operates with high judgment, discretion, and enterprise perspective, acting as a force multiplier for the General Counsel and Legal leadership team.

Principal Duties & Responsibilities

Executive Enablement & Priority Management

• Manage the GC’s agenda, calendar, and strategic cadence, including Board cycles in partnership with Senior Legal Specialist, Corporate Governance, leadership rhythms, transactions, and other milestones.

• Anticipate conflicts, preparation needs, and escalation points; ensure the GC’s time is focused on the highest-impact matters.

• Act as a trusted gatekeeper and integrator across competing priorities.

• In charge of onboarding process of new staff in the legal department.

• Interface with Finance, C-suite EAs, and outside vendors.

Legal Department Financial Stewardship

• Own the annual Legal Department budget (except for outside counsel budget owned by Legal Leadership reporting to EVP GC with support from SLS Compliance) and rolling forecasts.

• Track monthly actuals versus forecast and identify trends, risks, and variances.

• Track and consolidate Internal Legal expenses (travel and expenses, training, subscriptions, etc).

• Outside vendors spend oversight (except for the systems, governance or IP related vendors managed by the relevant SLS)

• Consolidate-only Corporate outside counsel spend as part of the Legal Department budget (individual tracking of corporate matters done by SLS Compliance under the purview of the relevant lead attorneys)

• Outside vendors spend oversight (except for the systems or governance related vendors)

• Outside counsel spend across all matters

• Prepare clear, GC-ready financial summaries and narratives.

• Serve as the primary Legal interface with Finance on budget and forecasting matters.

Administrative Support to Lawyers

• Provide centralized administrative support to the Legal leadership team, including:
• Scheduling and meeting coordination

• Travel and logistics

• • T&E reimbursement support via Concur or similar

• • Legal leadership meetings, offsites, events and training sessions

• Apply standardized processes and prioritization to reduce administrative burden on attorneys.

• Provide documentation and communication support, including drafting and formatting presentations, memoranda, spreadsheets, and other materials using the Legal Department’s tools and the full Microsoft Office suite (Word, PowerPoint, Excel, Outlook), ensuring clarity, consistency, and professional standards.

• Coordinate Legal Department operational support, including office equipment readiness, electronic document execution (e.g., DocuSign or similar), routine legal formalities, document retention, and the secure sending and receipt of legal correspondence, in coordination with IT and Facilities.

Information Flow & Communications

• Filter, synthesize, and contextualize information for the GC and Legal leadership.

• Draft or coordinate internal communications on behalf of the GC when appropriate.

• Establish administrative and reporting standards across the Legal Department.

Education, Specialized/Technical Knowledge or Required Skills

Required:

• 8–12+ years supporting C-suite or EVP-level executives, preferably in legal, regulated, or industrial environments.
• Demonstrated experience managing complex calendars, priorities, and confidential matters.
• Strong financial acumen; comfort managing budgets, forecasts, and spend analysis.
• Exceptional judgment, discretion, and executive presence.
• Highly organized, proactive, and able to operate calmly under pressure.

Preferred:

• Bachelor’s degree preferred and/or equivalent work experience

Our employees are our strongest asset, and their safety, health, and well-being is our highest priority. We respect the individual by providing opportunities for professional and personal development. Our Principles drive us to create an inclusive workplace where employees share core values, show dignity and respect toward others, and work hard to achieve their best performance.

J.M. Huber Corporation is an EEO employer. Pre-employment drug screening is required