AP Administrative Clerk

Join a Company That Puts People First!

At Aveanna, we’re proud to foster a workplace culture that celebrates diversity, encourages connection, and supports our team members every step of the way. Here’s what sets us apart:

Award-Winning Culture

- Ranked the #1 company to work for in Georgia in 2024 by U.S. News & World Report.

Employee Connection & Support

- Aveanna Connection Groups: Employee-led groups where shared identities and experiences create spaces for connection, collaboration, and support.

- Aveanna Social Circles: Join groups based on your interests, like books, music, or movies, to build camaraderie and lasting friendships.

- Aveanna Employee Relief Fund: A resource to help our team members through unexpected hardships, because we’re stronger together.

Inclusive Learning Environment

- We believe in growing together. Our inclusive learning sessions are open to all employees, fostering collaboration and shared success.

Commitment to Community

- Every year, we dedicate a day to giving back through our Annual Service Day, making a meaningful impact in the communities we serve.

The Accounts Payable Administrative Clerk will be responsible for the administrative duties of the Accounts Payable Department, including the accurate, efficient, and timely distribution of invoices. This position will work with different departments and all Aveanna locations nationwide and report to the Accounts Payable Manager.

This is a temporary-to-permanent position, with an initial 90-day temporary period prior to eligibility for permanent employment.

Essential Job Functions

• Maintain the AP JIRA inbox and distribute work to the AP Team.
• Monitor and scan invoices in the AP email box and forward them to AP automation inbox.
• Open mail, scan invoices and mail checks after each check run.
• Create new Supplies and update supplier information in Workday, ensuring accuracy with supplier details such as 1099 reporting.
• Review and clean up vendor master file quarterly.

• Respond to supplier, Depts. and location inquiries, reconcile supplier statements, research and resolve AP issues in a timely manner.
• Resolve payment disputes, discrepancies or past due balances with suppliers
• Ensure that all past due invoices are processed in Workday.e., assign past due invoices for processing to the AP Specialist responsible in a timely manner.
• Responsible for identifying root causes of accounts payable invoice challenges and address/train the suppliers, locations and departments to ensure that the challenge is prevented in the future.
• Answer and Respond to all voice mails messages for Accounts Payable.
• Maintain Accounts Payable Office Supply stock and process orders through Workday Punchout.
• Assist with pulling backup for audit requests.
• Performs other duties as required to support Accounts Payable
• Act as liaison between Accounts Payable and the locations.

Requirements

• Must have at least 1 year of accounts payable administrative work.

• Must have experience working in a high volume and high paced environment.

• Excellent organization and Time Management skills
• Great verbal and written communication.
• Quick-thinking and astute decision-making skills
• Effective problem-solving and conflict resolution

• Must have Word Document and intermediate excel skills.
• Must be a team player, flexible and open to change.
• Must have at least a High School Diploma and/or College Courses.

Preferences
• Workday Experience

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.