Executive Assistant

Executive Assistant

On-Site in Atlanta, GA

This role supports the Managing Principal(s) and leadership team by combining executive support, office and studio operations, and marketing/business development coordination. The position serves as a central point of coordination across the firm, helping leadership execute priorities, maintain operational efficiency, and support business growth.

Responsibilities

Executive Support

Support Managing Principal(s) and leadership team with day-to-day administrative and operational needs.

Manage complex calendars, scheduling, and meeting coordination.

Coordinate internal meetings, client meetings, presentations, and conferences.

Prepare agendas, presentations, reports, correspondence, and other business documents.

Attend meetings, capture notes, track action items, and monitor follow-up.

Assist with planning and execution of strategic initiatives and leadership priorities.

Coordinate communication across leadership, project teams, and administrative staff.

Arrange travel, accommodations, itineraries, and expense reporting.

Support budgeting activities and prepare administrative reports and tracking documents.

Draft and distribute internal communications and announcements.

Coordinate leadership meetings, retreats, team events, and culture initiatives.

Track priorities, deadlines, and deliverables across multiple stakeholders.

Serve as a trusted partner to leadership and help drive accountability on key initiatives.

Identify opportunities to improve processes, organization, and efficiency.

Marketing & Business Development Support

Maintain resumes, project sheets, qualifications packages, and marketing collateral.

Support proposal preparation, formatting, assembly, and submission.

Coordinate presentation materials and client-facing documentation.

Manage marketing asset libraries, including project photography, headshots, and firm information.

Coordinate project and team photography sessions.

Support social media planning, content coordination, and scheduling.

Coordinate with external marketing, PR, photography, and website vendors.

Assist with award submissions, directory listings, and business development initiatives.

Help ensure brand consistency across marketing materials and communications.

Track marketing deadlines, deliverables, and business development activities.

Office & Studio Operations

Oversee day-to-day office operations and front-of-house responsibilities.

Ensure a professional and welcoming experience for clients, guests, and visitors.

Manage meeting rooms, hospitality, and conference space logistics.

Coordinate office supplies, purchasing, shipping, mail, and vendor services.

Serve as the primary contact for building management and facilities coordination.

Maintain materials libraries, samples, and resource organization.

Manage digital and physical filing systems and administrative records.

Provide administrative support to project teams as needed.

Support onboarding logistics and office-related employee needs.

Coordinate office events, celebrations, and employee engagement activities.

Handle confidential information with discretion and professionalism.

Perform additional projects and responsibilities as assigned.

Qualifications

Skills & Abilities

Strong organizational and time-management skills.

Ability to manage multiple priorities and deadlines simultaneously.

Strong written and verbal communication skills.

Professional, polished, and customer-focused demeanor.

Excellent attention to detail and follow-through.

Ability to work independently and exercise sound judgment.

Strong problem-solving and critical-thinking abilities.

Experience coordinating projects and cross-functional initiatives.

Comfort supporting executives and senior leaders.

Familiarity with proposal, marketing, and business development processes.

Working knowledge of social media platforms and content management tools.

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Ability to maintain confidentiality and handle sensitive information.

Collaborative mindset with the ability to build relationships across all levels of the organization.

Education & Experience

Associate's or Bachelor's degree preferred.

5+ years of experience in executive support, office administration, operations, or similar roles.

Experience supporting senior leaders or executive teams preferred.

Experience in architecture, interior design, engineering, consulting, construction, or professional services environments strongly preferred.

Experience supporting proposals, marketing, or business development efforts is a plus.