Procurement Manager

Job Description

Job Description

Description:

Maxair Mechanical is a leading provider of commercial HVAC and plumbing services in Georgia. Our mission is to help clients maximize operational reliability and energy efficiency through customized service programs, design- build/retrofit solutions, and building automation. We deliver a full range of HVAC, controls, and plumbing services—including preventative and corrective maintenance, emergency repair, and capital project execution—for commercial, industrial, and public sector facilities.

The Procurement Manager is responsible for overseeing the acquisition of materials and supplies for construction projects, service and maintenance operations, facilities, and office needs. This role focuses heavily on securing volumetric and strategic purchasing discounts, leveraging company-wide buying power, and coordinating closely with department managers to develop and implement standardized corporate purchasing strategies and processes. The Procurement Manager develops strong vendor partnerships, negotiates favorable terms, and ensures procurement activities support cost efficiency, operational consistency, and the overall strategic goals of the organization.

Strategic Sourcing

Perform Make-or-Buy analysis on consumable materials.

Generate and manage RFPs for high-volume materials leveraging buying power across multiple business units to achieve volumetric discounts and potential rebates.

Identify opportunities to leverage third part logistics for service-related materials to ensure customer fulfillment.

Supplier Management

Establish and maintain long-term partnerships to secure competitive pricing, reliability, quality and service continuity.

Implement supplier scorecard to measure, evaluate, and manage supplier performance.

Purchasing

Develop site purchasing programs consistent with corporate purchasing objectives.

Manage purchase requisitions and purchase orders.

Oversee order tracking, expediting and delivery.

Furnish purchase analysis and cost data for use in scheduling, planning, budgeting, and other functional activities.

Contract Management

Lead negotiations to optimize pricing, scope, terms, service levels, and risk allocation.

Ensure mutually beneficial outcomes with vendors, clients, or partners.

Draft, review, and negotiate procurement contracts.

Oversee contract lifecycle ensuring timely renewals and term adherence.

Inventory Control

Develop and implement inventory control programs to minimize carrying cost while supporting operations and facilities.

Assess and evaluate material resource planning (MRP) enhancements to better support the planning, scheduling, and buying function.

Cost/Budget Control

Develop, monitor, and control annual department budget spend and cost savings initiatives.

Implement total cost of ownership (TCO) analysis for, direct, indirect, and consumable materials.

Demand Planning

Forecast demand for recurring maintenance contracts.

Analyze tool & fleet replacement cycle.

Review historic data including truck stock usage.

Process Improvement

Oversee development and/or improvement of all related Purchasing processes and systems.

Partner with stakeholders to understand procurement needs and timelines.

Provide guidance on process best practices and market trends.

Knowledge, Skills, and Qualifications

Required:

Strong understanding of supply chain processes including sourcing, purchasing, vendor evaluations, and contract negotiations.

Experience securing volume-based pricing and strategic discounts.

Extensive experience building and maintaining strategic vendor partnerships.

Proficiency with ERP platforms.

Strong analytical and cost-comparison skills.

Excellent communication and ability to effectively gain buy-in at all levels of the organization.

High attention to detail and ability to manage multiple competing priorities.

Ability to develop, implement, and follow standardized purchasing procedures.

Preferred:

Bachelors degree in Supply Chain Management.

Experience implementing corporate level purchasing strategies.

Strong knowledge of supply chain risk management in a service organization.

Familiarity with lean purchasing or other process-improvement methodologies.

Formal supply chain or procurement certification.

Additional Information

• Business hours: Mon–Fri, 8:00 AM–5:00 PM; occasional travel and after-hours work may be required

• Benefits include competitive salary, health insurance, 401(k), PTO, and performance incentives

• Must be eligible for Maxair’s insurance and pass a background/drug screening

We Offer

MaxAir offers a robust suite of benefits to support employees and their families.

• Typical business hours, with occasional travel to job sites or procurement meetings

• Competitive salary and performance-based incentives

• Benefits include health insurance, 401(k), paid time off, and more

• This job operates in a professional office environment.

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday 8:00am to 5pm. Occasional evening and weekend work may be required as job duties demand.

Travel

Travel is primarily locally during the business day, although some out of the area travel and overnight may be expected.

Work Authorization/Security Clearance

Ability to be insurable by Maxair’s insurance carrier.

Ability to pass a drug test and a background screening.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

MaxAir Mechanical is fully committed to employing a diverse workforce. We recruit and retain talented individuals without regard to gender, race, age, marital status, disability, veteran status, sexual orientation and gender identity or any other status protected by federal, state, or local law.

EO/Minorities/Females/Disabled/Veterans