Part-Time Accounts Payable Specialist

Job Description

Job Description

PART-TIME ACCOUNTS PAYABLE SPECIALIST

The Schenck School is a specialized school serving students with dyslexia in grades K-6. Students attend the school for a focused period of 2-3 years before transitioning to mainstream educational environments. The Schenck School fosters strong character development, community involvement, and a joyful learning environment, ensuring that graduates are well-prepared to engage confidently with the world as proficient readers and compassionate individuals.

POSITION OVERVIEW:

The Part-Time Accounts Payable Specialist supports the daily financial operations of the school by processing, maintaining payment records, and assisting with vendor communications. This position plays an important role in ensuring timely and accurate financial transactions while supporting the mission and operations of the school community. The role is expected to work approximately 1–2 days per week, with flexibility based on school and business office needs.

PRIMARY RESPONSIBILITIES:

• Review, verify, and process invoices for payment in accordance with school procedures

• Match invoices with purchase orders, receipts, and supporting documentation

• Prepare and process payments to vendors and service providers

• Maintain organized and accurate accounts payable records and files

• Reconcile vendor statements and assist in resolving discrepancies

• Communicate professionally with faculty, staff, and external vendors regarding payment inquiries

• Assist the Business Office with month-end and year-end financial processes as needed

• Ensure compliance with school policies, accounting procedures, and confidentiality standards

• Support additional business office and administrative functions as assigned

QUALIFICATIONS:

• Prior experience in accounts payable, bookkeeping, or school/business office operations preferred

• Proficiency in Microsoft Office, particularly Excel, and Google Suite

• Experience with accounting or school financial software, preferably Blackbaud

• Strong organizational skills and attention to detail

• Ability to manage confidential financial information with discretion

• Strong interpersonal and communication skills

• Ability to work independently and collaboratively within a school environment

WORKING CONDITIONS:

This position operates in a professional office environment. The role routinely uses standard office equipment, such as computers, phones, photocopiers, and filing cabinets. Employees are expected to work primarily indoors in a climate-controlled setting.

The job typically involves prolonged periods of sitting, working at a computer, performing repetitive tasks such as typing and data entry, and organizing or maintaining physical and/or electronic filing systems. Occasional standing, walking, bending, or lifting of light items (up to 30 pounds) may be required.

Work is generally performed during standard business hours, though occasional overtime or extended hours may be necessary to meet deadlines or business needs. The environment is usually quiet to moderately busy, with frequent interaction with colleagues, clients, or vendors via in-person meetings, phone calls, or electronic communication.

Department: Operations/Business Office

Reports To: Controller

Payroll Status: Hourly, Non-Exempt, Part-Time

Interested candidates should submit a Cover Letter, Resume, and 3 References in a Word or PDF format.

The Schenck School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, The Schenck School complies with applicable state and local laws governing nondiscrimination in employment at every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Schenck School expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the School’s employees to perform their job duties may result in discipline up to and including discharge.