Project Coordinator II

Job Description

Job Description

Who We Are:

Bennett & Pless is a growing Structural Engineering Consulting firm with a 60-year track record of being one of the leading firms in the Southeast in the niche markets we practice. We have been nominated 8 consecutive years in a row as a best firm to work for and have offices in Atlanta, Sarasota, Charlotte, Chattanooga, Knoxville, Nashville, Orlando, Loudoun, and Raleigh. Our projects range in scope from simple site inspections to the design of a new facility, and we work at each stage – feasibility studies, conceptual design, detailed design, and construction administration. Together, our 9 offices have created an energized engineering powerhouse offering enhanced capabilities to our ever-growing client base.

What You Will Do:

We are looking for a full-time Project Coordinator to join our team in our Atlanta office. The Project Coordinator is an integral part of the team responsible for providing coordination and support on a variety of department projects and processes. The Project Coordinator will be responsible for managing and completing recurring tasks and updates for the Project Managers. The Project Coordinator is responsible for organizing and controlling a variety of project activities of varying sizes and complexity under the direction of department and project leadership.

Responsibilities:

• Assist and support Project Managers and team leads with the planning, execution, and completion of projects.
• Complete project set-up in our ERP system to ensure accurate reporting and tracking.
• Collaborate and coordinate with project team to understand and track project status using Excel tools.
• Partner with Project Analyst on financial needs and reporting for projects including billing and Accounts receivable.
• Coordinate and track change orders, ensuring all changes are documented, communicated, and reflected in the project scope and budget.
• Coordinate and schedule meetings with internal staff and external clients.
• Maintain and update the CRM system for Department and Project Managers to ensure accurate data tracking and reporting.
• Partner with project managers to prepare project proposals.
• Partner with the Department Manager to plan and organize regular department meetings including preparing the agenda, tracking follow-up completion, etc.
• Support leadership in ensuring effective team communication.
• Assist with Professional Engineer Licensure and Continuing Education Requirements.
• Generate and collect feedback to improve processes.
• Coordinate inter-office communications to support effective collaboration and information flow between departments.

What We Are Looking For:

Qualifications:

• Bachelor’s degree or Associate’s degree with equivalent experience.
• Minimum of 7 years’ experience, including at least 3 years coordinating projects
• AEC (Architecture, Engineering, and Construction) industry experience highly desirable.
• Proven experience with ERP and CRM systems.
• Experience in working in a matrix environment with broad group of internal stakeholders.
• Experience working with and interacting with external clients and partners.

Knowledge, Skills and Competencies:

• Proficient in Microsoft Office: Word, PowerPoint and Adobe Acrobat products.
• Intermediate Excel skills including but not limited to ability to edit functions, create and work with pivot tables, and merge spreadsheets.
• Excellent written and verbal communication skills.
• Ability to plan, prioritize, and organize the workload.
• Excellent time management and organization skills.
• Demonstrated ability to follow processes to a high level of accuracy,
• Strong attention to detail.

What We Offer:

At Bennett & Pless, our vision is to be a place where employees thrive. We’re a growing firm committed to empowering employees without sacrificing work/life balance. Our culture is the center of making us who we are and it’s our priority to make employees feel accepted and valued.

As a firm, we are highly supportive of the development of our employees. Every year, we kick off Career Development Planning where employees create tailored development goals. Goals are regularly assessed throughout the year to allow employees to advance towards their career growth objectives. We also have monthly Bennett and Pless learning sessions where our senior Engineers and Specialists share their knowledge on a broad variety of subjects.

We have an employee-focused benefits package that includes:

• Company-paid medical, dental and vision coverage for the employee
• Health savings and flex spending accounts
• Group short-term & long-term disability; life and A&D insurance
• Paid parental leave
• Tuition reimbursement program
• 401(k) matching
• Monthly wellness allowance
• Paid time off & paid holidays
• Flexible schedules, including summer hours
• Company retreat

If you are interested in a place where you can thrive and make a career at Bennett & Pless, come join our unique culture!

Bennett & Pless is an Equal Employment Opportunity employer. All applicants will be considered for employment and we prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state or local laws.