Administrative Assistant

Program Overview:
The Fulton County Clubhouse for Youth is a place where adolescents, ages 13– 17, can spend their out
of-school time learning the tools, coping skills, and socialization strategies to keep them safe and drug
free. Youth participate in life skills groups, social outings, educational supports, career
development/exploration, and other activities that teach them how to maintain a healthy and sober
lifestyle.
Position Summary:
This position provides administrative support for CHRIS 180, consumers, and families. The employee will
work along with the administrative team to assist and support the daily operations of the organization

• Roles and Responsibilities:
  The primary duties include but are not limited to the following:
  Provide positive role-modeling to consumers/families:
  • Promote healthy boundaries.
  • Reinforce socially acceptable behaviors (manners, eating habits, safety)
  • Reinforce thoughtful decision-making skills.
  Demonstrate customer service:
  • Always promote a positive image of CHRIS180.
  • Maintain a pleasant disposition.
  • Handle a fast-paced work environment.
  Work as a contributing and collaborative team member:
  • Respond to consumer, referral, and peer needs in a timely fashion.
  • Answer telephone calls and emails accordingly.
  • Respond to requests for information from stakeholders in a timely fashion.
  Administrative Requirements:
  • Answer calls for Program Director in a timely manner and follow-up as needed within 24 hours
  • Monitor the Program Directors emails to ensure responses are timely.
  • Assist in monitoring timelines and priorities of the organization and Program Director.
  • Develop agendas presentations and coordinate documents as required.
  • Keep the Program Director organized including managing the Directors calendar and office.
  • Handle and prioritize incoming and outgoing mail.
  • Assist with the facilitation of electronic and traditional means of communication.
  • Demonstrate excellent organizational and time management skills.
  • Maintain an accurate filing system.
  • Type and proofread all documents and materials to release.
  • Maintain accurate notes and minutes for all meetings (Board meetings, Governance meetings).
  • Prepare correspondence including letters, memorandums, and reports.
  • Book travel, maintain complex meeting schedules, provide travel folios.
  • Assist with special projects for the organization as needed.
  • Assist with developing timelines for COA accreditation, client, employee, stakeholder, and board
  • Manage and maintain the organizations vendor accounts.
  • Provide receipts and purchase orders to accounts payables for processing.
  • Prepare necessary forms for internal and external entities.
• Qualifications:

• A minimum of a college degree with 2-3 years in an administrative support role

• Organizational skills, excellent attention to detail and the ability to perform multiple tasks

• Ability to effectively relate to consumers, parents/custodians

• Ability to learn new programs quickly and efficiently.

• Ability to work independently as well as part of a team.

• Solid decision-making ability as related to the safety and well-being of clients

• Be guided by precedent and established policy and procedure in decision-making

• This person will be required to analyze and react to difficult situations

• Dependability, emotional stability and physically capable.

• This position requires some physical functions that are essential to satisfactory performance of the outlined job responsibilities, i.e., sitting, standing, walking, driving, speaking, hearing and the ability to physically restrain (when necessary

Total Rewards for working at CHRIS 180:

• Competitive Salary
• Competitive 403 (b) benefit defined contribution plan.
• Healthcare insurance options including HMO or PPO
• Dental and vision insurance options
• Short term disability paid by CHRIS 180
• Basic life insurance 1x times your salary
• Employee assistance program
• Flexible spending account
• 11 paid holidays
• PTO
• Discounted college tuition for select colleges and universities
• Hybrid/ in-office schedule based on department needs.

Schedule:This is a full-time position and typically works Monday – Friday 8:30am – 5:00pm but requires flexibility for evening and/or weekend events.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, and reach with hands and arms. The employee is occasionally required to lift and/or move up to 20 pounds.