Executive Assistant (CEO/COO Support) Catering & Meal Prep Company

Job Description

Job Description

Benefits:

• Competitive salary
• Employee discounts
• Flexible schedule
• Free food & snacks
• Opportunity for advancement
• Training & development

Executive Assistant (CEO/COO Support) Catering & Meal Prep Company Social Express Catering & Meal Prep (SECMP) | Metro Atlanta, GA (Hybrid)
Pay: $20$22/hr (based on experience)
Schedule: Part-time (2530 hrs/week) or Full-time (40 hrs/week)
Location: Hybrid (remote admin + occasional in-person support as needed)

About Us
Social Express Catering & Meal Prep (SECMP) is a fast-growing Metro Atlanta catering and meal production company. We run high-volume food production, corporate catering, and private events. We are looking for a sharp Executive Assistant to support leadership with scheduling, communication, organization, and follow-through.

Position Overview
Were hiring an Executive Assistant to support our CEO/Executive Chef and COO. This role is for someone highly organized, proactive, and dependable who can keep operations and communication tight so leadership can stay focused on growth and execution.

This is not a sit and wait role. You will be expected to take initiative, manage details, and keep tasks moving daily.

Key Responsibilities

• Manage CEO/COO calendars, scheduling, meetings, tastings, and vendor calls

• Monitor and respond to leads/messages (email, phone, website inquiries, Yelp, texts) using approved templates

• Collect missing details from clients (guest count, service style, timing, location, budget)

• Track deposits, invoices, upcoming events, and confirmations

• Send client confirmations 4872 hours before events and ensure details are finalized

• Prepare and organize documents (proposals, invoices, checklists, event folders)

• Keep Google Drive folders and trackers organized and updated

• Coordinate internal communication between sales/ops/leadership

• Support hiring/admin tasks (posting roles, scheduling interviews, onboarding organization)

• Provide daily/weekly updates so nothing falls through the cracks

What Were Looking For
Required:

• Highly organized, detail-oriented, and consistent follow-through

• Strong written and verbal communication (professional texting and emailing)

• Comfortable multitasking and working under deadlines

• Proficient with Google Workspace (Docs, Sheets, Drive, Calendar)

• Discreet with sensitive information and business communications

• Reliable transportation (if occasional in-person support is needed)

• Prior Executive Assistant, admin, or operations coordinator experience

• Experience supporting a small business owner or fast-paced service business

• Familiar with scheduling tools, task trackers, CRMs, or basic invoicing

Performance Expectations (KPIs)

• Lead response time within 15 minutes during business hours

• 0 missed meetings/appointments due to scheduling errors

• Deposits and confirmations tracked accurately with consistent follow-up

• 100% of client confirmations sent on time

• Trackers updated daily and tasks completed by deadlines

Why Work With SECMP

• Fast-growing company with real impact and room to grow

• Direct access to leadership and a role that matters daily

• Opportunity to help build structure and support expansion

How to Apply
Submit your resume and answer these 3 questions:

1. What tools do you use to stay organized (Google Calendar, Asana, etc.)?

2. Describe how you handle multiple urgent tasks at once.

3. Are you seeking part-time or full-time, and what is your availability?