Project Coordinator III

DNI is seeking an experienced Executive Administrator to support the Communication & Program Strategy Accountability Offices. This role is essential in managing executive functions through high-level administrative support, effective coordination, and clear communication. You will handle complex schedules, coordinate critical meetings, prepare key documents, and manage logistics for both virtual and in-person events. The position demands strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. Proactive problem-solving and maintaining confidentiality are crucial. The ideal candidate will thrive in a dynamic setting, ensuring smooth and efficient operations for our leadership team.

Requirements

Key Responsibilities:

• Calendar Management: Oversee and manage leadership calendars, ensuring optimal scheduling and resolving conflicts efficiently.
• Meeting Coordination and Support: Schedule and prepare for meetings, managing all logistics, including virtual support and technical setup.
• Documentation and Reporting: Prepare, review, and distribute essential documents and updates, maintaining organized and accessible electronic files.
• Logistics and Technical Support: Coordinate logistics for travel and meetings, ensuring materials and documents are properly managed and archived.
• Administrative Duties: Manage office supplies, distribution lists, and executive communications, ensuring smooth daily operations.
• Communication and Coordination: Serve as the primary communication link for the executive team, facilitating accurate and timely information exchange.
• Process Improvement: Develop and refine SOPs, identifying and implementing improvements to enhance administrative efficiency.

Required Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience: Minimum of 3-5 years of experience in executive administrative support, office management, or a similar role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Microsoft Teams and ZOOM. Familiarity with document management systems like SharePoint.
• Organizational Skills: Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Communication Skills: Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence.
• Problem-Solving Skills: Ability to identify issues and develop effective solutions, particularly in high-pressure situations.
• Interpersonal Skills: Strong interpersonal skills, with the ability to work collaboratively with leadership and team members.

Preferred Qualifications:

• Advanced Experience: Experience supporting executive leadership in a public health or government setting, including coordinating high-level meetings, managing communications, and overseeing logistics is highly desirable.
• Industry Knowledge: Familiarity with public health programs, evaluation methods, and government protocols.

Benefits

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.