Project Coordinator - HUD

Job Description:

Position Summary:

Under the direction of the Program Manager, Administrative Services, the Project Coordinator, Nobis Enterprises is responsible for assisting with the daily operations of the HUD Administrative Support contract under Nobis Enterprises to ensure contract compliance and customer satisfaction. In addition, the Project Coordinator will assist with the management of the existing contract.

Essential Duties and Responsibilities:

1. Provides outstanding customer service to all HUD locations on contract by maintaining outstanding quality service, trouble-shoots, and problem solves when/where needed.
2. Interfaces closely with SourceAmerica, and other federal or state agencies related to the HUD contract.
3. Communicates and interacts with management, technical personnel, client personnel and other team members.
4. Assists in preparing reports as required by Senior Manager, Nobis Enterprises, Program Manager - Administrative Services in support of the HUD contract.
5. Acts as Program Manager Administrative Services during their absence.
6. Assists in the preparation of/or revision of forms in support of contract deliverables as required by the contract.
7. Assists the Program Manager with monitoring and enforcing requirements of Nobis’ Quality Control Plan (QCP) to ensure the best outcome of HUD Quality Assurance Surveillance Plan (QASP).
8. Assists Program Manager with training of remote Nobis personnel on Nobis Policies, Processes and procedures.
9. Assists Program Manager with monitoring and assisting new Nobis personnel on their PIV clearance process to ensure the most expeditious filling of positions.
10. Assists with Nobis Enterprises’ contracts billing.
11. Assists Sr. Manager, Nobis Enterprises, as needed, i.e., proposals, market research, etc.
12. Participates in various team meetings and conference calls.
13. Interacts professionally with government contractors, customers, persons with disabilities, and all Tommy Nobis Center employees.
14. Attends and schedules various meetings internally/externally as required.
15. Maintains a good attendance record.
16. Maintains a high level of accuracy and attention to detail in all tasks, including documentation, reporting, and communication with stakeholders.
17. Ensures consistent, reliable performance and proactively follows up on assigned tasks to meet established deadlines and quality expectations.

Education:

* Bachelor’s degree in business or related field preferred. Direct job experience may be substituted for highly qualified candidates.

Experience:

* 1 - 2 years’ experience in government contract administration or project operations

* SourceAmerica or federal contracting experience preferred.

* Experience with federal contracts a plus.

Qualifications:

* Mission driven, guided by core values and a pleasure to work with.

* Humble, hungry, and smart.

* High degree of ethics and integrity.

* Requires strong computer skills in Microsoft Office focusing on Word and Excel

* Must demonstrate excellent attention to detail, organizational skills, and follow-through to consistently meet deadlines and uphold contract standards.

* Must be able to work independently and as part of a team.

* Must pass drug screen and background check.

* Qualify for security clearance to access military bases or federal agency worksites where contracts are in place.

* Must maintain valid driver’s license and have a clean or acceptable Motor Vehicle Report (MVR) as defined by policy.

* Eligibility to work in the United States.

Special Skills/Abilities:

Interpersonal:

High level of interpersonal skills required to develop and maintain effective working relationships with staff, participants, other agencies, and professionals. Strong customer service skills.

Written Communications:

Strong written communication skills required to maintain quality documentation and effectively communicate with a broad range of individuals and agencies.

Analytical:

Ability to analyze data and develop strategies to overcome obstacles and problems.

Oral Communications:

Ability to communicate, problem solve and respond to government contracting officers.

Organizational:

Strong organizational skills needed to prioritize all aspects of workload.

Problem-Solving

Ability to problem-solve various issues at off-site locations.

Equipment

Personal computer, printer, copier, fax machine, adding machine, and telephone.

Other Qualifications or Requirements

Mental Effort

Ability to set priorities, coordinate functions of Nobis Enterprises. Set goals and measure results.

Physical Requirements

Office environment not requiring strenuous physical qualifications.

Working Conditions

Well-lighted office maintaining adequate working conditions.

Visual Effort

Well-lighted office environment requiring average amount of visual effort.

Safety

It is the philosophy of Nobis Works to provide a safe work environment according to compliance agencies and other safety policies and guidelines.

Declaration:

This job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee. They may be subject to change at any time.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.