Admininstrative Assistant

Job Description

Job Description

We are seeking a highly organized and proactive Admin Assistant / Sales Assistant to support the Owner in managing client accounts, sales tasks, and day-to-day business operations. This role combines elements of executive support, account management assistance, office coordination, and event planning. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and has strong communication skills—especially through email and client correspondence.

Key Responsibilities

• Executive Support & Office Management
  • Manage calendars, schedule meetings, and coordinate travel.
  • Organize office operations, files, and internal communication.
  • Draft, edit, and send professional emails on behalf of the Owner.
  • Prepare reports, presentations, and correspondence.
• Sales & Account Management Support
  • Assist the Owner with client communication and follow-up, primarily via email.
  • Support in creating estimates, proposals, and contracts.
  • Track client accounts, timelines, and deliverables.
  • Help manage CRM updates and client relationship tasks.
• Event & Project Coordination
  • Assist in planning and executing live events and productions.
  • Coordinate vendor relationships, logistics, and timelines.
  • Provide on-site or remote event support when needed.
• Financial & Administrative Tasks
  • Support with expense tracking, invoicing, and billing processes.
  • Help monitor budgets and project financials.
  • Maintain records and ensure accuracy of client documentation.

Qualifications

• Proven experience as an Executive Assistant, Event Coordinator, Project Coordinator, or similar role.
• Strong background in event coordination or planning (preferred).
• Exceptional written and verbal communication skills, with an emphasis on professional email correspondence .
• Excellent organizational and time-management skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and CRM tools.
• Ability to multitask and work independently with minimal supervision.
• Comfortable in a dynamic, entrepreneurial environment.

What We Offer

• Competitive pay based on experience.
• Opportunity to work directly with the Owner in a key support role.
• Growth potential in both operations and event production.
• A collaborative, people-first team culture.

Company Description

firstPRO 360 is a professional recruitment firm that has been providing talented professionals with opportunities since 1986. We invest in building relationships with people and businesses to benefit the communities that we live and work in.

Our success is built on a foundation of absolute integrity and the highest dedication to providing value both within and beyond our organization.

Company Description

firstPRO 360 is a professional recruitment firm that has been providing talented professionals with opportunities since 1986. We invest in building relationships with people and businesses to benefit the communities that we live and work in. \r\n\r\nOur success is built on a foundation of absolute integrity and the highest dedication to providing value both within and beyond our organization.