Executive Assistant

Job Description

Job Description

We’re looking for a professional, proactive, highly organized executive assistant to play a key role in our growing team. You’ll be responsible for being the glue of our firm by assisting our high-level executive with administrative duties such as managing our intake, calendar, email, phone system, and client follow-up. Additionally, you will also assist the staff in all things legal. You will also be managing itineraries, answering phone calls, and managing the office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

$40,000 - $55,000 yearly

• Support an executive with meeting preparation and take minutes
• Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
• Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive
• Manage schedules including itineraries, travel arrangements, and team meetings
• Serve as the main contact for high-level executive

• Comfortable meeting deadlines and handling confidential information
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• Familiar with Microsoft Office
• High school diploma or G.E.D. required
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar

The Law Office of India Y. Ali, LLC is a boutique law firm specializing in trust-based estate planning, probate, life insurance and annuities, personal injury, and general counsel services . We help families recover settlements, organize and protect assets, and guide professionals and business owners with the specific purpose of protecting, growing, and transferring intergenerational wealth . Our vision is to serve families, professionals, visionaries, and high-net-worth individuals in our community by providing strategic legal counsel designed to secure financial freedom and preserve legacy across generations .