Property Administrator

Job Description

Job Description

About Us

CP Group, a vertically integrated commercial real estate and management firm, has been a leading owner-operator and developer of commercial real estate throughout the Sunbelt since 1986. Today, CP Group is the largest office landlord in Florida, Atlanta's largest private commercial property owner, and in the top 25 of largest office landlords in the United States.

CP Group brings an extensive track record and unparalleled market insight to advance investors' opportunities in the region's most dynamic markets. Headquartered in Boca Raton, Florida, the company has a corporate office in Atlanta and regional offices in Dallas, Denver, Jacksonville, Miami, and Washington DC.

The Property Administrator supports the Property Management team of a commercial office building by handling office operations, tenant relations, and basic accounting tasks. This role plays a key part in maintaining smooth day-to-day operations and delivering excellent service to tenants.

Key Responsibilities:

• Welcome visitors to the management office and address their needs politely and efficiently.
• Answer and direct phone calls in a professional manner.
• Process invoices using Nexus, ensuring correct budget coding and timely payment.
• Track and correct work orders to bill tenants accurately.
• Prepare statements for miscellaneous charges and follow up with tenants on unpaid rent.
• Maintain files including tenant certificates of insurance and tenant contact info.
• Help resolve tenant service requests quickly and coordinate team responses.
• Report and document incidents that could lead to property or equipment damage.
• Coordinate maintenance services and manage vendor contracts.
• Handle incoming/outgoing mail and packages.
• Monitor and order office supplies and coordinate repairs of office equipment.
• Assist Property Manager, General Manager, and Chief Engineer with additional support tasks as needed.

Requirements:

• High School Diploma required; bachelor's degree is preferred.
• Experience supporting a Commercial Property Management Team
• Experience in Microsoft Office, Excel, reception, work orders, certificates of insurance, tenant interaction, construction management, Angus, and AP/AR.
• Demonstrated commitment to customer service
• Self-starter with independent work skills that can function effectively within a team environment.
• Excellent time management and organizational skills with a proven ability to meet deadlines.
CP Group is an Equal Opportunity Employer

Benefits:

We offer a competitive benefits package, including:

• Unlimited vacation, summer Fridays, and 9 company holidays
• Company-paid life and disability insurance
• Company-subsidized medical, dental, and vision insurance
• Voluntary insurance including supplemental life insurance, pet insurance, critical illness, accident, hospital, legal, and cancer insurance.
• 401(k) with company match

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