Bilingual Front Desk Receptionist

Job Description

Job Description

We're Hiring! Ambassador Personnel is seeking a Bilingual Front Desk Receptionist to join our team!

Front Desk Receptionist provides prompt and courteous front office reception and general clerical/office support services by effective verbal and written communication with staff, partners, growers, vendors, and visitors.

Accountabilities and Responsibilities

Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.

Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.

Receives mail, documents, packages, and courier deliveries and delivers or distributes items.

Performs basic filing and recordkeeping.

Provides prompt assistance, either in person or on the telephone, in a courteous and business-like manner.

Conducts secretarial procedures effectively and efficiently

Assist with third-party labor company employee timecard maintenance

Create packing slips for product sample shipping

Orders and expedites office supplies, always monitoring costs and verifies that the credit bill is correct against packing list received and order purchased.

Keeps reception area, conference rooms, and other common areas neat, organized and properly stocked. Update breakroom bulletin board(s).

Plan and coordinate all aspects of company-provided meals, including team lunches, executive breakfasts, and special event catering.

Assist in shipping clerk duties such as verifying incoming/outgoing shipments, documenting, and sending returned shipments of damaged, defective goods when needed.

Quantitative Data/Job Dimensions:

Answer and route an average of 20-25 calls per day to appropriate personnel.

Mail invoices daily

Open, sort, and distribute approximately 50-100 pieces of incoming mail per week to appropriate personnel.

Qualifications and Skills Required:

High School Diploma and a minimum of one year of office experience required.

Must possess a friendly but business-like telephone voice, using discretion while conversing, and displaying a pleasant disposition. Must possess the ability to take accurate and complete messages.

Ability to handle stressful situations and interruptions calmly and maintain accuracy.

Bilingual Spanish is required for this role.

Overtime may be necessary at times. Supervisor to approve overtime in advance.

Must be an experienced and comfortable PC user with experience in Microsoft applications.

Benefits: Medical, Dental, Vision upon permanent employment.

Ambassador is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability status, protected veteran status, or any other attribute protected by law.