Administrative Assistant 1 - Department of Ophthalmology

Administrative Assistant 1 - Department of Ophthalmology

Job ID: 290432
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Within the Department of Ophthalmology at the Medical College of Georgia, our top priority is the provision of thorough and compassionate patient care. Within our department you will find doctors who are interested in matching your concerns with accurate diagnoses and treatments. We seek not only to provide the right treatment, but also to educate you regarding your condition so that you too may be involved in its management. Our educational mission is broadly focused. Upon completion of the 3-year course of instruction, our residents can enter comprehensive ophthalmic practice or pursue fellowship training. Through continuing medical education activities, the local ophthalmic community as well as our team of eye care providers are given opportunity to discuss and implement recent advances in the medical and surgical care of the eye.

Job Summary

Manage the department's student rotations including coordinating rotations, posting grades, and completing other duties required as part of the program. Provide administrative support for assigned faculty (no more than five and no less than two) which will include various duties including but not limited to coordinating travel, maintaining calendars, etc. Serve as receptionist for the department's front desk.

Responsibilities

Responsibilities to include, but are not limited to:

Manage the department's student intern rotations including coordinating rotations, posting grades, and completing other duties required as part of the program.

Coordinate travel and prepare travel expense statements for assigned faculty.

Assist faculty by maintaining calendars by completing various tasks including but not limited to scheduling meetings and appointments, submitting leave requests, etc.

Serve as receptionist for the MCG-Ophthalmology administrative suite by greeting guests, answering phones, monitoring fax machines for incoming documents, etc.

Complete other duties assigned as necessary including but not limited to making copies for meetings, updating office signs, etc.

Provide administrative support for assigned faculty (no more than five and no less than two) which will include various duties including but not limited to coordinating travel, maintaining calendars, etc.

Required Qualifications

Associate degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions. OR

High school diploma/GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization and multi-tasking skills.

ABILITIES

Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary: $15.77-$18.89 per hour.

Pay Band: B2

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Search for Job ID: 290432 .

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit