Accounts Payable Specialist
The Accounts Payable (AP) Specialist is responsible for managing and processing the company’s vendor invoices, ensuring accuracy and timely payments. This role supports financial operations by maintaining organized records, reconciling accounts, and collaborating with internal departments and external vendors. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment.
Key Responsibilities
Invoice Processing & Payment Management
- Review, verify, and process invoices for accuracy, proper approval, and correct GL coding
- Enter invoices into the accounting system in a timely manner
- Prepare and execute weekly or scheduled payment runs (ACH, checks, wire transfers)
- Match purchase orders, receipts, and invoices (3-way matching where applicable)
Vendor & Internal Communication
- Serve as point of contact for vendor inquiries regarding payments, discrepancies, or account issues
- Maintain positive relationships with vendors and internal teams (procurement, operations, finance)
- Resolve invoice discrepancies, missing documentation, or billing errors
Reconciliations & Reporting
- Reconcile vendor statements and resolve outstanding balances
- Assist with month-end closing processes, including accruals and AP aging reports
- Maintain accurate and organized AP records for audit readiness
Requirements
Minimum Experience
- 1–2 years of Accounts Payable or general accounting experience
Minimum Qualifications
- High school diploma or GED (Associate’s in Accounting or Business preferred)
- Basic knowledge of invoice processing and payment cycles
- Proficiency with accounting software and Microsoft Excel
- Strong attention to detail and accuracy
- Good communication and organizational skills
Salary Description
$25 per hour
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