Executive Administrative Assistant
Executive Administrative Assistant
Full-Time | On-Site | Atlanta, GA The Executive Administrative Assistant serves as a key liaison between the Regional Director and internal and external stakeholders, supporting leadership through advanced administrative coordination, document preparation, scheduling, reporting, and program tracking to ensure efficient and effective executive operations. This role is responsible for managing executive-level administrative functions, coordinating communications, and supporting business operations, organizational effectiveness, and modernization initiatives. KEY RESPONSIBILITIES:
- Perform high-level executive and administrative support functions for the Regional Director.
- Plan and provide analytical and administrative support related to facilitation, training, methodology development, evaluation, business management techniques, and organizational development initiatives.
- Support business process improvements and modernization projects through coordination, documentation, and reporting.
- Compose, type, and enter information into computer systems, databases, and electronic spreadsheets.
- Maintain and manage the Regional Director’s calendar, including scheduling meetings, reminders of deadlines, and coordination of events.
- Draft, prepare, review, edit, and file executive correspondence, spreadsheets, reports, and other documentation.
- Receive, sort, distribute, and prepare incoming and outgoing mail, including overnight, express, or courier services.
- Manage the executive conference room calendar and associated telecommunications resources.
- Coordinate and support meetings and conference calls; prepare agendas, attend meetings as requested, record minutes, and distribute meeting documentation.
- Coordinate and disseminate interoffice and executive communications.
- Make travel arrangements and coordinate off-site meetings and facilities as required.
- Support regional emergencies, taskings, and special projects as directed by leadership.
- Collect, review, and forward required Government-Owned Vehicle (GOV) monthly reports.
- Assist personnel with the maintenance, procurement, and distribution of routine office supplies.
- Serve as liaison with IT and helpdesk support in the absence of other administrative staff, including initiating, tracking, and closing service requests.
- Serve as timekeeper for assigned areas of responsibility and as a backup timekeeper region-wide, validating timecards with proper approval.
- Assist the Regional Director with preparing, reviewing, and editing executive correspondence from internal and external organizations.
- Monitor executive-level suspense items to ensure deadlines are met; collect, review, and consolidate responses from leadership and management staff.
- Prepare correspondence, reports, graphs, charts, and perform research in support of executive decision-making.
- Assist with Freedom of Information Act (FOIA) request coordination as directed.
- Support personnel actions related to hiring, reassignments, and other administrative staffing actions.
- Assist with training program coordination, including presentation development, training requests, funding coordination, and maintenance of training calendars.
- Demonstrate proficiency in Microsoft Windows-based systems and standard office equipment to compile, organize, and manage executive materials efficiently.
Experience: Minimum of five (5) years of experience providing executive administrative support at or equivalent to the GS-14 or GS-15 level. SKILLS AND QUALIFICATIONS:
- Practical understanding of organizational structure and operational relationships across offices and leadership levels.
- Proficiency in personal computers and software applications, including Microsoft Word, Excel, PowerPoint, SharePoint, Visio, and Access.
- Ability to establish and maintain comprehensive filing systems; strong document formulation, compilation, and organization skills.
- Accurate typing skills with a minimum speed of 40 words per minute and strong attention to detail.
- Excellent oral, written, and interpersonal communication skills.
- Ability to coordinate multiple administrative projects simultaneously and manage competing priorities effectively.
- Participation in required annual training, including ethics training, and ability to attend conferences as necessary.
- Must be a U.S. Citizen and must be able to obtain and maintain DHS public trust suitability through a DHS background investigation.
Recommended Jobs
Housekeeper- Vitality Madison Living
Job Title: Housekeeper / Porter Department : Maintenance Reports To: Community Director and Service Director FLSA Status: Non-Exempt Position Summary: Meets standards regarding the appea…
Licensed Pharmacist
Our Company: SpecialtyRx is a Long-Term Care pharmacy providing pharmaceutical services to long term care facilities and assisted living communities. SpecialtyRx takes pride in delivering personaliz…
Occupational Therapy Assistant / COTA - PRN
PRN COTA Opportunity in Rockmart, GA! Join a Passionate Rehab Team at The Cottages at Rockmart - Rockmart, GA Continuum Therapy Partners is excited to offer a PRN opportunity for a Occupat…
CODE ENFORCEMENT OFFICIAL
Job Status: Open - open and accepting applications Banks County has an immediate opening for a fulltime CODE ENFORCEMENT OFFICIAL Salary: $55,000 annually County Paid Benefits: Health Insura…
Water Heater Sales Rep
Company Name: ARS-Rescue Rooter Overview: Pay: $60k - $90k annually based on performance* (average compensation range of top performers) Schedule: FT- Weekend Availiability Full-time, year-rou…
Registered Nurse (RN)
Location: Multiple locations across Connecticut Job Type: Full-time, Part-time, PRN Shift: Day, Night, and Evening shifts Our client, a nationally recognized medical institution in Con…
Operations Manager
Benefits Full-Time Position (Day Shift) Hours: Mon-Fri Position ( No Weekends ) Day One Benefits (including Health, Dental, Vision ) Paid Retirement (Employee Stock Ownership Plan) & 401…
Customer Support Specialist - Backyard Chickens (Remote) GA
Please do not apply unless all are true: # You live in one of these states: AL, GA, IA, IN, KS, KY, LA, MS, NC, ND, OK, SC, TN, TX, UT, WI, WV, and WY. # You have hands-on backyard chicken-keepi…
Department Specialist II
By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Taked…
WWTP Construction Manager
Job Title: WWTP Construction Manager Category: Construction Description: WWTP site project manager Location Fairburn , GA Minimum Experience (yrs): 5+ Required…